SENIOR ADMINISTRATIVE ASSISTANT – ID# 19136

Mar 15 2019
Job Description

SENIOR ADMINISTRATIVE ASSISTANT – ID# 19136

 

Research Corporation of the University of Hawai‘i.  Regular, Full-Time, RCUH Non-Civil Service position with the Human Resources Department, Research Corporation of the University of Hawai‘i (RCUH) Core Staff located in Honolulu, Hawai‘i.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 

 

MINIMUM MONTHLY SALARY:  $4,000/Mon. 

 

DUTIES:  Provides administrative support to the RCUH Director of Human Resources and Assistant Director of Human Resources. Facilitates the initiatives of the Director and Department, which include but are not limited to: assisting in implementation of new or revised policies and procedures; assisting in drafting correspondence, reports, etc.; office administration; coordination and planning to ensure timely and effective implementation of initiatives and/or directives and administrative affairs (e.g., budgeting, purchasing, etc.) of the Corporate Human Resources Department. 

 

PRIMARY QUALIFICATIONS: EDUCATION/TRAINING:  Bachelor’s Degree from an accredited four (4) year college or university in English or related field. (Associate’s Degree from an accredited college or university with two to four (2-4) years of experience as an Executive Secretary or Assistant to a Senior Manager may substitute for a Bachelor’s Degree dependent upon ability to demonstrate competence in performing job duties.).  EXPERIENCE:  Seven to ten (7-10) years of progressively responsible experience, which demonstrates an Executive Assistant, Executive Secretary or Administrative Assistant level with at least two (2) years of experience working for a senior manager/executive. Experience working in a large corporation whose focus is in customer service/support of a broad range of clientele is highly preferred.  ABIL/KNOW/SKILLS:  Knowledge of office administration, human resources, basic accounting, event planning/organizing, and general business/office practices.  Knowledge and competence in PC business office software applications.  Must express enthusiasm and a willingness to learn job duties and RCUH policies and procedures quickly with a high level of energy. Must be able to manage a fast-paced, high-volume of work environment while assisting customers via frequent phone calls and a high volume of emails. Excellent business writing skills (i.e., proofreading, style, spelling, grammar, etc.) for confidential business correspondence, reports, and to assist in researching and drafting policies. Must be able to create and edit flowcharts.  Ability to use electronic communications (email, web/Internet enabled work processes), maintain budgets, and handle fiscal transactions.  Strong skills in the use of personal computer, office machines, and other office automation practices (e.g., scanning, electronic documents, etc.).  Ability to do work with initiative, speed and accuracy.  Post Offer/Employment Condition: Must be able to pass a post offer criminal background check for working with highly confidential and sensitive information, which includes being fingerprinted and having a federal background check, performed.  POLICY AND/OR REGULATORY REQUIREMENTS:  As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).  

 

SECONDARY QUALIFICATIONS:  Experience in a human resources/personnel office.  Familiarity with University of Hawai‘i and RCUH personnel policies and procedures. 

 

INQUIRIES:  Nelson Sakamoto 956-6965 (Oahu). 

 

APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to rcuh_employment @rcuh.com. If you have questions on the application process and/or need assistance, please call (808)956-8344 or (808)956-0872. 

 

CLOSING DATE:  March 28, 2019. 

 

RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.

 

Equal Opportunities Employer – Minorities/Women/Disability/Veteran.