Secretary II

Apr 11 2019
Job Description


State of Hawaii

Department of Health

Disease Outbreak Control Division

Disease Investigation Branch

Downtown, Oahu


Secretary II

$3,023 monthly, commensurate w/ training and experience


This position performs secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager.  The Secretary speaks and acts for the manager or administrator served in those matters delegated in order to facilitate work flow, coordination and management controls, and relationships with others both within and outside the organization.


The Secretary II serves as a secretary to the manager of a program and organization of considerable scope and complexity; may supervise and participate in performing highly complex clerical work; and performs other related duties as assigned. The Disease Investigation Branch has 26 staff to support public health infectious disease surveillance, investigations, and outbreak response for the State of Hawaii.



Minimum Qualifications


To qualify, you must meet all of the following requirements:

Gen​eral Clerical Experience: Six months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly.

Specialized Clerical Experience: Two years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks.


Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply, and can be found here:​ass%20Specifications%20and%20Minimum%20Qu​alification%20Requirements/Group_I/1147mq​.pdf


Keyboarding/Computer Skill: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute, with or without reasonable accommodation.


Shorthand/Dictation Skill: This position may be required to sit in on Division Meetings, take minutes, and transcribe them to cover for the Division Secretary, when asked. 

Your proficiency may be tested by the appointing authority. Failure to demonstrate at least the minimum keyboarding/computer shorthand and/or dictation skill as noted above may result in corrective action, including the removal of your name from the list of eligibles for employment consideration.

License: A valid driver's license is preferred.

Organization Description: The mission of the Department of Health is to protect and improve the health and environment for all people in Hawaii. HDOH supports a diverse-multicultural workforce that reflects the community, promotes equal opportunity at all levels, and creates an inclusive work environment, free from discrimination.


Who May Apply


LEGAL AUTHORIZATION TO WORK REQUIREMENT:  The State of Hawaii requires that all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.


How to Apply


Visit the Department of Human Resources Development website at​efault.cfm.


Recruitment #216218, continuous until needs are met.


Other Information


The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.  If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.


For additional information, you may contact:  Joseph Anthony Salas, DIB, PO Box 3378 Honolulu, HI 96813 at (808) 586-4586.


An Equal Opportunity Employer