Secretary, Resurrection of the Lord Church

SECRETARY II

Overall Responsibility

The Parish Secretary provides secretarial and a wide variety of administrative support to the Pastor, Deacons, parishioners, volunteers, visitors, and schedules meetings, ensuring the smooth day-to-day operations of Resurrection of the Lord Church.

Position Summary

• Serve as the parish's primary point of contact, welcoming visitors with warmth and hospitality.
• Manages, organizes, and maintains the parish filing system, ensuring documents are properly labeled, accessible, and audit-ready.
• Records, maintains, and updates all sacramental records, including the preparation and celebration of Baptism, First Reconciliation, First Communion, Confirmation, Weddings, and Funerals.
• Coordinates with funeral directors to complete funeral planning sheets upon receiving calls from the mortuary.
• Answers calls and emails promptly, provides accurate information about parish services, and directs callers and visitors to the appropriate staff member, ministry, or location.
• Receives and records Mass intentions. Ensure they are announced at the correct Mass dates and times and published in the weekly Bulletin.
• Manages parish registrations and maintains accurate parishioner information; enters new registrations into the database system.
• Other duties as assigned.

Minimum Qualifications

• Practicing Catholic preferred.
• High School graduate or equivalent.
• 2-4 years of administrative support experience.
• Proficient with the use of computers, specifically Microsoft programs.

Other Job Requirements

• Physical Requirements: Bending, stooping, reaching, twisting, lifting, pushing, pulling, and moving items.

• Employment Type: Full-time, 30 hours per week with benefits.