Senior Accountant

Mar 15 2023
Honolulu Museum of Art |Honolulu|Full Time
Job Description


Job Title: Senior Accountant

Department: Finance

Supervisor: Controller

Employment Status: Full-Time

FLSA Status: Exempt

Work Hours: Monday-Friday 8:00am – 5:00pm. Some evenings and weekends.


Job Summary:

Under the general direction of the Controller, the Senior Accountant position completes various accounting entries, reconciliations, and analyses. They prepare board reporting, regulatory filing, treasury duties, investment transactions, planning, and tax reporting. The Senior Accountant also assists the Controller with the review of work performed by Accountants. 


About HoMA, the Honolulu Museum of Art:

Opened in 1927, the Honolulu Museum of Art is a home for art and education created for the benefit of the entire community. Originally established as the Honolulu Academy of Arts, founder Anna Rice Cooke envisioned a museum that would bring people together through the power of art and “the deep intuitions that are common to all.” The museum was conceived of as a place of meaningful exchange and dialogue, celebrating the diverse artistic and cultural traditions of Hawai‘i’s multi-ethnic population. From this founding intention grew the museum of today, with a world-class encyclopedic collection of more than 55,000 works of art, representing a stunning breadth of places and eras, from all corners of the globe and from the ancient past to the present day. Over the decades, the museum has become known for its strong tradition of art classes and community engagement, both inside the walls of the museum and beyond. In 2011 the Honolulu Academy of Arts merged with the dynamic and vibrant Contemporary Museum, reinvigorating the museum’s contemporary holdings and ushering in an opportunity for renewed commitment to the art of our time. The Honolulu Museum of Art was born.


As HoMA approaches its centennial in 2027, it is poised to embark on a new chapter guided by a renewed vision and Strategic Plan that focuses on HoMA’s core purpose: to be a home for art and education that exists for the benefit of the entire community, presented in a setting that prioritizes beauty, harmony, and promotes learning, self-awareness and connection. With acknowledgment of HoMA’s history and purpose at the forefront, the Strategic Plan charts a course for HoMA’s next chapter in a rapidly changing world. It will transform HoMA into a relevant and sustainable 21st century museum 2 where people of all ages and from all walks of life will be invited in and reinforce HoMA’s ability to bring the art of the world to Hawaiʻi and the art of Hawaiʻi to the world.


Minimum Qualifications:

• Bachelor's degree in accounting, a strong knowledge of General Accepted Accounting Principles (GAAP) and internal controls.

• Proficient in Microsoft Office products, including Excel.

• Three years of relevant experience.

• Must have the ability to communicate effectively with a diverse group of people, possess strong attention to detail, and have strong analytical skills.

• Ability to handle data with confidentiality.

• Ability to meet deadlines, manage multiple phases of projects, and effectively communicate status updates and suggested solutions to any obstacles to meeting deadlines or project milestones.

• Experience with Blackbaud Financial Edge or other similar general ledger accounting system, or other relevant experience in public accounting.

• 1 year of supervisory experience or experience reviewing accounting/audit work papers, entries, or reconciliations prepared by junior staff or public accounting clients.

• 1 year of experience preparing financial statements and meeting structured reporting deadlines.

• Excellent writing skills and the ability to effectively create or update procedure manuals and internal control documents.

• Ability to research and document tax, regulatory or GAAP guidance.

• The traits of honesty, integrity, enthusiasm, and perspective; a very strong work ethic, supported by commitment and follow-through.

• Highly intelligent self-starter who is committed to the Museum’s mission.


Desired Qualifications:

• Experience with not-for-profit or retail accounting.

• Master’s degree in accounting.

• Understanding of Honolulu Museum of Art’s established identity and dedication to advancing it.

• Proven ability to lead and build the capabilities of a driven, bright, diverse team, as well as develop a top-notch work and volunteer force.

• Interest in assessing and utilizing technology for improved efficiencies and processes.


Core Competencies:

• Adaptability

• Business Acumen

• Change Management

• Effective Communicator

• Cost Consciousness

• Initiative and Judgment

• Planning and Organizing

• Professionalism

• Problem Solver

• Technology savvy


Essential Duties:

• Prepares various general ledger entries for transactions, accruals, and corrections.

• Reconciles and analyzes various balance sheet accounts, including fixed assets, investments, and bank accounts.

• Oversees the reconciliation of revenue accounts from various point of sale departments within the museum.

• Assists with tax worksheets on a monthly/quarterly/annual basis.

• Prepares and updates audit schedules.

• Prepares various reporting, including financial statement drafts and financial footnotes.

• Prepares monthly and quarterly Board financial reporting packages. Compiles and reviews metric reporting submitted by departments.

• Coordinates and completes work papers for the preparation of various tax returns, including the 990 information return, 1099s (annuities), and the Charitable Remainder Unitrust (CRUT) return.

• Completes various government surveys and regulatory filings, including government census reporting, annual NFP registration, and annual PUC reporting.

• Completes daily, weekly, and monthly treasury reporting and cash flow forecasting. Completes paperwork to move cash between various savings and investment options.

• Assists with preparing reporting and informational worksheets for the Advancement Department to be utilized in donor reporting.

• Maintains, improves, and creates reporting formats and account structure in budgeting and reporting software tools.

• Prepares consolidated planning drafts (forecast and budget) and review planning submitted by department heads.

• Assists with budget software training and troubleshooting for departments.

• Prepares and submits investment transaction paperwork, including draw withdrawals, endowment deposits, new acquisitions, liquidations, and rebalancing.

• Prepare and submits various documents for signatory and name changes, account opening and account closures (regulatory, investments and treasury).

• Reviews entries and reconciliations prepared by Accountants.

• Other duties as assigned.


Traits and Characteristics:

• Must be bright, diplomatic, analytical, of the highest integrity, and possess sound judgement.

• Needs to be a proactive problem solver.


Working Conditions and Atmosphere:

The Senior Accountant works with minimum supervision. Work will often be performed with short deadlines and situations sensitive to the Museum. Regular office hours are required. Due to the nature of the responsibilities, evening and weekend work is sometimes required, and at times may be on an emergency basis.


Diversity, Equity, Accessibility, and Inclusivity:

HoMA welcomes people from all backgrounds and walks of life, and this is reflected in our diverse community of employees. We encourage applications from candidates across a wide variety of backgrounds, including, but not limited to, people of all races and ethnicities, people with disabilities, women, veterans, and all members of the LGBTQ community. 


Equal Employment Opportunity: HoMA is proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. HoMA recruits, hires, trains, promotes, compensates, and administers all personnel actions and benefit programs without regard to race, color, ancestry, religion, sex, including pregnancy and gender identity and expression, national origin, age, disability, sexual orientation, reproductive health decisions, marital status, arrest and court record, citizenship, credit history, military and veteran service, victim of domestic violence or sexual abuse victim status, genetic information, or any other characteristic protected by applicable federal, state or local law.