Special Events and Stewardship Manager

Mar 27 2024
Bishop Museum |Honolulu|Full Time, $55,000 - $70,000 / year
Job Description

Employment Type: Full-Time, Salary, Exempt
Temporary/Permanent: Permanent

Deadline to Apply: This application will remain open until the position is filled

Salary: $55,000.00 -  $70,000.00 depending on experience and qualifications. 

 

Job Purpose 

 

The purpose of the Special Events and Stewardship Manager is to support the organization’s overall efforts of the Institutional Advancement department through planning and implementation of special events and stewardship programs. The Special Events and Stewardship Manager supports the development team’s efforts to steward Bishop Museum’s donors and funders, along with supporting direct response activities to generate a growing revenue stream for the organization.  

 

The Special Events and Stewardship Manager will be responsible for planning and implementing special events, reporting to donors the impact of their gifts through fund reports, and other written donor communications through comprehensive and integrated reporting. The position will be responsible for monitoring and evaluating these reports and programs while striving for continuous improvement and revenue growth. This position plays a significant role in carrying out stewardship efforts along with promoting the Museum’s mission through a number of venues to include and not limited to acknowledgments, events, reporting, and other stewardship activities.  

 

Duties and Responsibilities  

   
  • Oversee stewardship and cultivation events working closely with the advancement and special events teams;  

  • Establish and manage information-tracking processes for acknowledgement, recognition, ongoing communications and continued stewardship of past and current donors and funders to enhance their relationship with Bishop Museum and increase the likelihood of continued contributions;  

  • Formulate, direct, design and coordinate the production of donor stewardship and cultivation events; stewardship materials and donor reports to include endowed funds, thank you mailings and calls, and gift acknowledgement letters. Collaborate with fundraisers to formulate comprehensive donor reporting for top donors and implement the reporting program (i.e., impact reports); 

  • Establish and maintain effective communication with family members regarding memorial donations and fund balances; 
  • The position must establish and nurture effective, collegial working relationships with co-workers, partners, donors and external contacts representing the Museum in a positive and professional manner. 

  • Work on special projects and perform other duties, as assigned. 

  • Establish and maintain effective communication with family members regarding memorial donations and fund balances; 
  • The position must establish and nurture effective, collegial working relationships with co-workers, partners, donors and external contacts representing the Museum in a positive and professional manner. 

  • Work on special projects and perform other duties, as assigned. 

 Qualifications 

  • Bachelor’s degree from an accredited college/university or equivalent experience in communications, fundraising, or related discipline; 

  • 2-3 years of writing/communications experience preferred; 

  • Strong communication and interpersonal skills; 

  • Experience in event planning and execution is required; 

  • Creative and strategic-thinking abilities; 

  • Strong problem-solving, organizational and project management skills; 

  • Ability to coordinate multiple projects simultaneously; 

  • Ability to gather and analyze data and generate reports; 

  • Must be able to take the initiative to implement and coordinate processes; 

  • Ability to meet deadlines; 

  • Professional attitude and the ability to maintain confidentiality; 

  • Demonstrated ability to work independently and as a team member; 

  • Intermediate to advanced level skills in Word and Excel programs; 

  • Familiarity with relational databases; 

 Other Requirements  

  • Flexibility in working hours, as evening and weekend work is required. 

  • Must have own car with proof of insurance and valid Hawai‘i Drivers License 

  • Professional business-like appearance 

  • Good Attendance 

  • Detail oriented 

Direct Reports

None 

 

Working Conditions

Typical office environment. Occasional evening and weekend events that occur outdoors. 

 
  • Bachelor’s degree from an accredited college/university or equivalent experience in communications, fundraising, or related discipline; 

  • 2-3 years of writing/communications experience preferred; 

  • Strong communication and interpersonal skills; 

  • Experience in event planning and execution is required; 

  • Creative and strategic-thinking abilities; 

  • Strong problem-solving, organizational and project management skills; 

  • Ability to coordinate multiple projects simultaneously; 

  • Ability to gather and analyze data and generate reports; 

  • Must be able to take the initiative to implement and coordinate processes; 

  • Ability to meet deadlines; 

  • Professional attitude and the ability to maintain confidentiality; 

  • Demonstrated ability to work independently and as a team member; 

  • Intermediate to advanced level skills in Word and Excel programs; 

  • Familiarity with relational databases; 

 

Other Requirements

  • Flexibility in working hours, as evening and weekend work is required. 

  • Must have own car with proof of insurance and valid Hawai‘i Drivers License 

  • Professional business-like appearance 

  • Good Attendance 

  • Detail oriented 

 

Direct Reports 

None 

 

Working Conditions

Typical office environment. Occasional evening and weekend events that occur outdoors. 

   

Equal Opportunity Employer 

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.