Travel Coordinator

Mar 16 2019
U.S. District Court, District of Hawaii |Honolulu|Full Time, $41,751 - $67,856 / year
Job Description

 

 

 

UNITED STATES DISTRICT COURT

DISTRICT OF HAWAII

VACANCY ANNOUNCEMENT

NO. 2019‐04

 

Position Title: TRAVEL COORDINATOR

 

Terms of Employment: Full‐time, Excepted Service

 

Classification Level: Court Personnel System (CPS)

Table HI –Hawaii

CL‐24, Steps 1‐61; Salary Range: $41,751 ‐ $67,856 *

Starting salary dependent on individual qualifications *Salary noted above based on 2018 pay tables and includes a 10.99% Hawaii Cost of Living Adjustment (COLA), which is subject to change annually. 2019pay tables are pending.

 

Position Location:

Office of the Clerk

United States District Court

300 Ala Moana Boulevard, Room C‐338

Honolulu, HI 96850

 

Closing Date: Position open until filled. Priority consideration will be given to applications received by 4:00 PM on Friday, March 29, 2019.

 

 

The Clerk’s Office of the United States District Court is a career‐oriented organization focused on providing exceptional service to the court, members of the legal community, and the general public. Currently, we are seeking applicants for a full‐time Travel Coordinator position.

 

The Travel Coordinator will be primarily responsible for performing various travel functions for jurors and court staff. The Travel Coordinator will report to the Finance Director and Jury Administrator and will also be responsible for various support functions in both the finance and jury departments.

 

 

REPRESENTATIVE DUTIES:

 

Coordinate, schedule and modify the travel arrangements of outer island jurors

 

• Act as a liaison to staff who need assistance with or knowledge of scheduling official court travel 

 

• Prepare travel vouchers for staff who have returned from official court travel   

 

• Communicate with employees to respond to questions, problems, or insufficiencies with travel vouchers and status of payment 

 

• Support court operations by performing routine duties to include the use of Jury Management System (JMS), AJIS and e‐juror component of JMS and other automated systems. Perform quality checks on data entry and make appropriate corrections. 

 

• Assist with the data entry of approved invoices for payment and the reconciliation of monies deposited, transferred or disbursed by the court. Assist with compiling and inputting necessary information to the accounting system for victim restitution payments.

 

• Work closely with staff from various departments, including Jury,Finance/Budget/Procurement and judges’ chambers  

 

• Perform other related duties as assigned.

 

 

QUALIFICATIONS: 

To qualify for the position, candidates must have a high school diploma or equivalent, and at least two (2) years of general experience which provided the candidate with progressively responsible clerical, office or other work experience that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience. 

 

Additionally, qualified applicants will possess one year of specialized experience, which includes progressively responsible clerical or administrative experience which required the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Therefore, proficiency in WordPerfect, Microsoft Word, Adobe Acrobat, Microsoft Excel, as well as other Windows‐based applications is needed.

 

PREFERRED QUALIFICATIONS:

Preference will be given to individuals with a bachelor’s degree from an accredited college or university and/or direct work experience related to the work of the position.

 

 

OTHER QUALIFICATIONS:

The Travel Coordinator must be highly motivated, personable, dependable, adaptable, and able to remain calm under pressure. The successful candidate must communicate effectively (orally and in writing), function well both independently and in a team environment, and provide excellent customer service to a wide variety of people with tact and courtesy. 

 

Additionally, the qualified candidate must have strong organizational skills, including the ability to handle multiple assignments while dealing with frequent interruptions, and the ability to maintain strict confidentiality, demonstrating sound ethics and good judgment at all times. A professional demeanor and appearance appropriate for a court environment is required.

 

BENEFITS:

Although Federal Government Civil Service classifications/regulations do not apply, court employees are entitled to similar benefits as other Federal Government employees. These benefits include participation in the Federal Employees’ Retirement System which contributes to the Social Security Retirement Program and contributes to a Thrift Savings Plan (similar to a 401k plan with employer matching contributions), Federal Employees’ Health, Dental and Vision Benefits, Federal Employees’ Group Life Insurance and Long Term Care Programs, Flexible Benefits Program, paid holidays and annual/sick leave accrual. See the United States Courts website for an overview of Federal Judiciary benefits. 

 

APPLICATION PROCESS:

It is recommended that applications be submitted as soon as possible. To ensure

consideration, promptly submit one of each of the following as a single pdf document:

 

(1) letter of interest;

(2) current resume;

(3) list of three professional references with current contact information; and

(4) completed and signed “AO 78, Application for Federal Judicial Branch Employment”

(fillable form can be found under FORMS and “Miscellaneous”, at www.hid.uscourts.gov).

 

Application packages must be emailed to: careers@hid.uscourts.gov with the subject line, 

“Travel Coordinator #19‐04, (your name)" and will not be considered complete unless all

items have been received by Human Resources. Incomplete application packets will disqualify applicant from further consideration.

 

Due to the anticipated volume of applications, the court will only communicate with those qualified applicants who will be invited for personal interviews and only applicants who are interviewed will receive a response regarding their application status. Interview and relocation expenses are not eligible to be reimbursed.

 

The U.S. District Court for the District of Hawaii reserves the right to modify or withdraw this

vacancy announcement, to fill the position any time before the closing date, or to fill more than one position from this vacancy, any of which may occur without prior written or other notice. If a subsequent vacancy of the same position becomes available within a reasonable time of the original announcement, the Clerk of Court may choose to select a candidate from the original qualified applicant pool.

 

AN EQUAL OPPORTUNITY EMPLOYER