VP of Administration

Apr 17 2018
Lanakila Pacific |Honolulu|Full Time
Job Description

Responsible for the organization’s strategic and operational finances, human resources, IT and facilities functions. Responsible for ensuring effective planning, efficient systems and controls that provide sensitive and timely information for the management team. Leads, supervises and directs a professional team of staff responsible for providing financial, human resources, IT and facilities support to a growing organization. Responsible for the supervision of and analysis of monthly financial information, effective HR management of payroll, benefits, compensation systems and other related duties. Works with the Senior Leadership Team and the President/CEO to ensure long-term viability and short-term effectiveness.  Maintains the organization’s relationship with external financial institutions and other related organizations.

 

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

 

Provides leadership and stewardship for the organization’s Finance, Human Resources, IT and Facilities Departments.

Counsels the President/CEO and Directors on financial, HR and administrative issues.

Supervises all internal departments to ensure quality control, as well as analyze complex corporate documents and data, and interpret them for dissemination.

Develops, implements and monitors financial plans and initiatives.

Ensures timely and accurate information is distributed to the organization’s senior leaders and counsels them on related areas.

Provides strategic leadership to IT and MIS functions nd supervises operations.

Ensures the development, implementation and integrity of the policies, procedures and systems related to the areas of accountability.

Supervises and manages HR functions including recruitment, benefits, compensation systems, personnel relations, training and development and organizational culture.

Monitors and protects organizational assets including real property, equipment and other resources.

Develops and maintains important relationships with suppliers and lenders.

 

 

COMPETENCIES:

 

Commitment:  displays passion for organization’s mission and vision.

 

Initiative:  ability to assess risk and lack of internal controls and independently initiate improvements to processes and procedures.

 

Business orientation:  ability to recognize opportunities for new services and products and to act accordingly, taking risks into account.

 

Teamwork:  promotes cooperation and works collaboratively within teams to achieve organization’s goals and objectives.

 

Managing ambiguity:  ability to work in a fast paced and ambiguous environment.

 

Industry Knowledge: is familiar with industry best practice, publications, and professional standards; adapts to new realities in the industry; understands the key needs of the industry and how it relates to Lanakila Pacific.

 

Communication:  ability to facilitate the transfer of information and knowledge through vocal, written, and non-verbal communication; ability to engage in active listening; ability to choose a communication behavior that is both appropriate and effective for a given situation.

 

Relationship Management: ability to work cooperatively with diverse groups of people; ability to demonstrate interpersonal skill to interact with external and internal customers of all levels; ability to influence, guide, and develop others.

 

Critical Evaluation: ability to use logic and reasoning to identify strengths and weaknesses of solutions, conclusions or approaches to problems; ability to identify strengths and weakness of staff and team members and use the information to make improvements.

 

Leadership: ability to monitor/assess performance of self, other individuals, or processes and make improvements or take corrective actions as necessary; ability to use good judgment and initiative when making decisions; ability to perform under pressure and coordinate and manage support staff, resources, curricula, etc.

 

Technology: ability to use various software systems, intermediate to advanced skills in Microsoft office products, proficiency in standard office equipment and tools to complete job requirements, submit reports, and to eliminate administrative tasks, empower employees, and meet other needs of the organization.

 

 

MINIMUM QUALIFICATIONS:

  1. Master’s degree or bachelor’s degree with an additional 5 years’ experience.
  2. Minimum of 10 years’ experience in similar position with similar duties.
  3. Excellent written and oral communication skills.
  4. Understanding of IT and MIS in current business environments.
  5. Knowledge of Human Resources
  6. Knowledge of GAAP
  7. Experience in a non-profit environment preferred.
  8. CPA, SPHR preferred
  9. Valid Driver's license and provide satisfactory driver's abstract

Lanakila Pacific is an equal opportunity employer. As part of our mission, we strongly encourage individuals with challenges or disabilities to apply.