Ward Clerk/Staffing Coordinator

Liliha Healthcare Center is hiring a Staffing Coordinator / Ward Clerk to join our nursing department team. This is a dual-role position that blends staffing/scheduling coordination with front-line ward clerk support — a great fit for someone who is organized, personable, and thrives in a fast-paced skilled nursing / long-term care environment.

Pay: $23/hour, based on experience
Schedule: Full-time

What You'll Do

Staffing Coordination

• Build and maintain daily, weekly, and monthly CNA and Licensed Nurse schedules
• Monitor shift coverage and adjust staffing based on census and acuity
• Respond to last-minute call-offs and arrange coverage quickly
• Reduce overtime/premium pay through smart scheduling and timekeeping
• Track attendance, time-off requests, and schedule changes
• Coordinate agency staffing coverage (as approved by the DON/Administrator)
• Maintain staff contact lists and emergency call-in logs
• Support recruitment and onboarding for nursing staff

Ward Clerk / Nursing Station Support

• Greet and assist residents, families, and visitors at the nurses' station
• Answer phones, route calls, and relay messages
• Maintain resident charts and records in compliance with regulatory standards (HIPAA)
• Schedule resident appointments and transportation
• Prepare resident documentation for appointments and physician signatures
• File physician orders, lab results, and clinical documentation
• Assist with admissions, discharges, transfers, and daily census updates
• Upload documents to the resident EHR system and support chart audits
• Monitor and help order nursing station supplies
• Submit and follow up on maintenance work orders

What We're Looking For

• High school diploma required; college-level degree preferred
• 1–2 years of healthcare clerical or staffing experience (long-term care/skilled nursing preferred)
• Strong organizational, communication, and problem-solving skills
• Comfortable multitasking and working independently in a fast-paced setting
• High attention to detail and accuracy

Benefits

• 401(k)
• Medical, dental, and vision insurance
• Paid time off

Keywords: Staffing Coordinator, Ward Clerk, Unit Clerk, Nursing Scheduler, Long-Term Care, Skilled Nursing Facility, SNF, Honolulu, Oʻahu, Oahu, Healthcare Administration, Scheduling, Coordination, Unit Coordinator