Youth Circle Facilitator I (Oahu)

Job Summary:

The Youth Circle (YC) Facilitator I coordinates, facilitates and sometimes records Youth Circles for current and former foster youth in Hawaiʻi.  The YC Facilitator I provides a group process for youth to celebrate their emancipation from foster care and to assist them in planning for their independence.   The YC Facilitator I will use professional concepts to resolve problems of limited scope and complexity, requiring judgement and decision making with more oversight/consultation.

The YC Facilitator I must demonstrate an active commitment to the EPIC ‘Ohana, Inc. mission and vision, and to strive to incorporate EPIC ‘Ohana, Inc.’s values1 in all aspects of daily work.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Work in a collaborative environment, with a team of other Coordinators, Facilitators, Administrative Support Supervisor, and YC management and collaborate with all other youth servicing programs statewide.
• Responsible for weekly reviews, completion of all assignments and to appropriately seek daily supervision and direction as needed.
• Stay current on all new procedures and directions.
• Coordinate and facilitate YC.
• Schedule an average of five (5) to six (6) circles per month and carry an average case load of 125 to 150 which includes initial Circles and re-Circles, and young people to call and follow up.
• Responsible for following up on new referrals and transfers on all assigned cases.
• Responsible for pre-briefing and de-briefing with YC management any problems, concerns, or unusual circumstances at Circles.
• Perform all steps as described in the YC checklist (database) and procedures, leading to the successful scheduling of the Circle.
• Maintain a moderate working knowledge of computers for data entry.
• Record at Youth Circles as requested or needed.
• Be at the site 30 minutes in advance for housekeeping items such as set up site, locate nearest phone and exits in case of emergency, and location of bathrooms for participants.
• Welcome and greet participants and create a positive YC in accordance with the values and mission of the organization.  This includes following the YC agenda.
• Maintain supplies for YC such as easel, easel paper, posters, pens, tape, updated forms, agendas, etc.
• Clean up site and returning it to its original state.
• Write transition plans adhering to the transition plan trainings, procedures, and timelines.
• Promptly update the database and turning in the following items (filled out accurately, legibly, and completely) YC transition plan, address sheet, evaluation codes, and other forms as needed.

As a Coordinator for Youth Circles:

• Engage youth using appropriate skills, and arranging a first visit with the youth.  This includes calls to the youth’s caretaker and youth for availability.
• Collect, organize, and analyze all pre-circle documentation about a case.
• Responsible for contacting Social Worker (SW), Guardian Ad Litem (GAL), and all supporters on the list provided by the youth.
• Coordinate date, time and location of YC.
• Prepare and send invitations to all participants.
• Responsible for appropriate use of all Youth Circle tools, such as the checklist and database for following accurate procedures and documentation.
• Accurately document from all key participants, dates of availability, contact information including telephone, cell phone, mailing and e-mail address.
• Prepare and print sign-in sheet, address page and other paper work for Circle.
• Complete accurate daily case note activity accounts on EPIC database on all youth assigned.
• Timely secure the site of the YC including keys, completion of registration materials and payment process.
• Complete flight requests, hotel, and car reservations with administrative staff.
• Coordinate (with recorder) food and drinks for the Circle that meets the budget requirements.

As a Recorder for Youth Circles:

• Assist with coordination of food and drinks for the circle that meets the budget requirements. 
• Responsible to be at the YC 30 minutes in advance to assist facilitator.
• Responsible for recording the “group memory” of the YC by taking accurate notes and writing the transition plan on the youth’s chosen plan.

OTHER DUTIES/FUNCTIONS

• Perform other related duties, as required and assigned.
• Regular attendance, required.
• Represent the YC program at community based events.
• Participate in outreach, if needed.
• Responsible for awareness and adherence to all company and safety policies and procedures.
• Attend and participate at trainings, all staff meetings, and individual supervision, as scheduled.
• Recommend improvements and/or enhancements of job processes and work environment to ensure high quality levels of service deliverables.
• Address appropriate needs with supervisor and/or manager.

MINIMUM QUALIFICATION REQUIREMENTS

• Must have a Bachelor’s degree in a related field from an accredited institution of higher learning; and
• A minimum of one (1) to two (2) years related experience and/or training
• Team player with a positive attitude and the ability to interact with all levels of the organization.
• Demonstrated a high degree of professionalism and maturity.
• Committed to quality and performance improvement.
• Successful criminal and child abuse and neglect background clearance as required by state regulations for those who work with children and families in the Child Welfare System.
• Current First Aid and CPR certification, training will be provided.
• Valid driver’s license, no-fault automobile insurance, acceptable motor vehicle abstract2, and access to an insured, reliable vehicle is needed.

PREFERRED QUALIFICATIONS

• Individual with experience working with families whose children have been harmed or threatened with harm and in facilitation and/or mediation, preferred.
• Individual with culturally relevant training and/or experience specific to the community served, preferred.

Pay: 

• $19 to $22 per hour, commensurate with experience

Benefits:

• Company-paid employee medical insurance
• Company-paid employee dental insurance
• Optional dependant coverage (employee paid)
• Comany-paid employee group life insurance
• Paid Time Off
• 13 Company Holidays a Year
• 403(b) Retirement Savings Account
• AFLAC Supplemental Insurance
• Flexible Spending Accounts
• Pet Insurance
• Supplemental Life Insurance

EPIC is an equal opportunity employer. We consider candidates regardless of race, color, religion, gender, sexual orientation, gender identity, marital status, national origin, genetic information, disability, or veteran status.

Due to our state contracts, EPIC employees who work with children and families in the Child Welfare System must have a successful criminal and child abuse and neglect background clearance.