Accounting Administrative Coordinator

Jun 29 2024
ALTRES Office |Honolulu|Full Time, $50,000 / year
Job Description

Our client is looking for a hard-working, experienced Accounting and Administrative Coordinator to perform a variety of financial tasks. A successful Accounting/Administrative Assistant will ensure that the company?s daily accounting functions are run accurately and effectively while supporting all functions in a small office environment.


Full-time, 8:00am


Honolulu, Oahu


$50,000 a year


  • Generate invoices for product sales, events, activity fees, etc.
  • Follow up on collection for outstanding invoices.
  • Records all payments for Accounts Receivable in QuickBooks Online.
  • Accounts Receivables/Sales.
  • Accounts Payable.
  • Provides AP list to Office Manager, Contracted Director of Finance and Executive Director every other week.
  • Obtains Form W9 from all required vendors.
  • Obtains receipts from Executive Director.
  • Enters credit card transactions weekly.
  • Review timesheets on a semi-monthly basis to ensure all time is properly entered into payroll system.
  • Communicate with Contracted Director of Finance any issues relating to payroll compliance or errors.
  • Participates in monthly staff meetings.
  • Attends administrative meetings as requested.
  • Assist with production of value-added products as needed.


  • Bachelors degree with a focus in accounting or 5 year experience working in this capacity with a not for profit organization