Connecting the right people to the right jobs

Job Description

The ideal candidate will have strong administrative and communication skills, be comfortable handling financial transactions, and have experience with QuickBooks or similar accounting functions. This is a temp-to-hire opportunity with full-time weekday hours and occasional Saturday or evening support.

Hours

Full-time, Mon-Fri 8:00am - 5:00pm

Location

Honolulu, Oahu

Pay

$25 to $28 an hour

Responsibilities

• Process cash, check, and credit card payments from members and contractors.
• Assist incoming applicants with paperwork and general questions.
• Answer and direct phone calls and respond to emails.
• Provide members with out-of-work updates and other requested information.
• Enter deposits, expenses, checks, and transfers into QuickBooks.
• Reconcile monthly bank statements and cash, check, and credit card transactions.
• Prepare monthly reports, including delinquent dues, membership status changes, and other required reports.
• Complete weekly deposits and reports of completed tasks.
• Prepare contractor lien releases and unemployment-related forms.
• Assist with monthly delinquent dues notices and other member mailings.
• Operate folding and postage equipment for larger mailings.
• Prepare materials for membership meetings and occasionally assist with meeting check-in.
• Scan, file, and maintain organized records.
• Reconcile hours for completed job-targeting projects.
• Perform other administrative and accounting support duties as needed.

Qualifications

• Strong administrative experience with excellent organizational skills.
• QuickBooks experience strongly preferred.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Experience processing payments and performing basic accounting functions.
• Strong verbal and written communication skills.
• Comfortable assisting members, contractors, applicants, and other callers.
• Detail-oriented with the ability to accurately maintain records and prepare reports.
• Able to prioritize multiple responsibilities and meet weekly and monthly deadlines.
• Dependable, professional, and comfortable working as part of a team.