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Job Description

A community-oriented nonprofit organization is looking for an experienced Administrative Assistant to assist and coordinate with its Support Services leadership team. This role is essential to maintaining efficient office operations, managing communications, organizing departmental workflows, and ensuring that documents, records, and schedules are handled with accuracy and professionalism. The ideal candidate is detail-oriented, proactive, and comfortable supporting senior leadership in a fast-paced and highly regulated environment.

Please note this role is located in town, but offices will be moving to Kapolei in January 2026.

Hours

Full-time, Monday - Friday, Full-Time

Location

• Honolulu, Oahu
• Kapolei, Oahu

Pay

$17 to $18.50 an hour

Responsibilities

• Manage calendars, schedule meetings, coordinate travel, and prepare materials for leadership.
• Review and distribute incoming correspondence; draft letters, communications, and reports.
• Prepare meeting agendas, record and distribute meeting minutes, and maintain accurate documentation.
• Develop, maintain, and update organized filing systems (electronic and hard copy).
• Create professional documents, memos, presentations, charts, and other materials.
• Support departmental projects including planning, coordination, mailings, and information distribution.
• Maintain office supply inventory, place orders, and ensure availability of materials and equipment.
• Assist with maintenance of office equipment, troubleshooting issues and coordinating repairs when needed.
• Serve as a liaison with internal departments and external partners.
• Handle sensitive information with discretion and confidentiality.
• Provide administrative support for recurring and special projects, working independently or collaboratively.
• Support internal communications to promote a positive professional image.
• Stay current with administrative best practices through trainings, workshops, or professional development activities.

Qualifications

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail with the ability to maintain accuracy in all documentation.
• Highly organized with strong time-management skills and the ability to meet deadlines.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong listening skills with the ability to understand and follow detailed instructions.
• Ability to work both independently and collaboratively.
• Comfortable working in an environment with shifting priorities.
• Professional demeanor, strong customer service orientation, and positive attitude.