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Job Description

We are seeking a dedicated Administrative Assistant with a focus on financial support to join our organization. This role is essential in maintaining smooth office operations, managing financial documentation, and providing exceptional customer service. The ideal candidate will possess strong organizational skills, proficiency in office management software, and experience in clerical and administrative functions. Bilingual abilities are a plus, enabling effective communication with diverse clients and team members. This position offers an opportunity to contribute to a dynamic environment where attention to detail and efficiency are highly valued. Beyond these qualifications, strong communication skills, a dependable work ethic, and the ability to juggle multiple responsibilities efficiently are essential. This role offers an opportunity to contribute to the success of the organization by providing crucial administrative support and ensuring smooth daily operations.

Hours

Full-time, Monday-Friday, 8:30am-4:30pm

Location

Honolulu, Oahu

Pay

$23 to $25 an hour

Responsibilities

• Copy and track all client and practice materials, including business correspondence.
• Follow up on correspondence with customers and supervisors.
• Schedule meetings, client appointments and prepare intake documents.
• Conduct follow up and appointment reminder calls to clients.
• Greet clients upon arrival.
• Maintain accurate filing of client managing system.
• Document client contacts and calls accurately.

Qualifications

• High school diploma or higher.
• Strong organizational and computer skills.
• Effective communication with clients and staff.
• Ability to speak well over the phone.
• Compliance to all company rules and regulations.
• Candidates must successfully complete a background check and fingerprinting as a condition of employment.