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Job Description

A local construction company is seeking a part-time administrative assistant to provide support across multiple departments, including accounting, HR, estimating, safety, and project management.

This role requires a highly organized, detail-oriented individual who can manage a variety of administrative tasks, prioritize effectively, and work indepenedently in a fast-paced office setting.

Hours

Part-time, Monday - Friday, 8:00/9:00 a.m. to 12:00/1:00 p.m.

Location

Kalihi, Honolulu, Oahu

Pay

$24 to $26 an hour

Responsibilities

• Sort and distribute incoming mail and deliveries.
• Manage office supplies and maintain office equipment.
• Coordinate service and repair appointments.
• Assist with security access and parking pass coordination.
• Maintain inventory logs and general office records.
• File and organize accounting documents.
• Match packing slips to invoices and request certificates of insurance.
• Reconcile gas and credit card charges to monthly statements.
• Assist with union reporting and follow up on past-due receivables.
• Enter employee timecards into the database.
• Serve as backup support for payroll processing.
• Download, print, and collate bid documents.
• Update and maintain the master bid list.
• Distribute bid information and drawings to suppliers and subcontractors.
• Assist project management with material ordering and equipment follow-up.
• Provide administrative support for safety documentation and compliance activities.
• Perform other duties as assigned.

Qualifications

• Minimum of 2 years of administrative experience.
• Advanced proficiency in Microsoft Office, especially Excel.
• Typing speed of at least 50 WPM.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Self-motivated, dependable, and able to work independently.
• Team-oriented mindset with strong problem-solving skills.
• Valid driver’s license required.