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Job Description

Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide advanced administrative support to their project management team. The ideal candidate will have exceptional communication skills and the ability to multitask in a fast-paced environment.

Hours

Full-time, Monday to Friday, 7:30am-4:30pm

Location

Honolulu, Oahu

Pay

$25 to $27 an hour

Responsibilities

• Process expense reports, maintains administrative records, performs basic bookkeeping, and coordinates office supply ordering.
• Provides advanced administrative support and assistance.
• Prepare reports, manuals, agendas, correspondence, and memorandums as guided by general company practice.
• Coordinate details of departmental meetings and/or on and offsite conferences and events.
• Assist in meeting planning and preparation work needed, i.e., drafting agendas and broader communications.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Prepare materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combines materials from several sources.

Qualifications

• High school diploma with at least 5 years of relevant experience or Associate's degree with at least 4 years of relevant experience.?
• Bachelor's degree in business administration or related field preferred.
• Minimum 5 years of related experience required.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong communication (verbal, written, interpersonal) skills.
• Strong analytical, multitasking, and problem-solving skills.
• Ability to pass pre-employment state and federal background check and drug test.