Connecting the right people to the right jobs

Job Description

Our client is seeking an administrative assistant to to help their busy CPA practice. This role includes but is not limited to: answering telephones, taking messages, transferring calls, maintaining databases, operating office equipment, entering information into databases, and greeting visitors/handling their inquiries. The administrative assistant is expected to attain and demonstrate familiarity with relevant firm policies and procedures, and to identify and communicate issues effectively.

This role comes with a generous benefit package including:

• Responsible Time Off policy to take the time off as needed for your individual situation.
• HMSA or Kaiser medical insurance.
• $60/month wellness subsidy to use towards the activity of your choice.
• $50/month cell-phone stipend.
• 401(k) plan with 3% Safe Harbor and profit-sharing contributions.
• Confidential Life Coaching Services through Happiness U - 100% Covered

Parking is not provided, but options are available at the employee's expense (pre-tax).

Hours

Full-time, Monday to Friday, 8:00am-5:00pm

Location

Honolulu, Oahu

Pay

$50,000 to $60,000 a year

Responsibilities

• Open, sort, and handle incoming mail for the office.
• Prepare time and expense reports for the partner.
• Provide administrative support for a CPA practice, including processing tax returns, managing calendars and schedules, preparing documents and correspondence, and coordinating travel and meetings.
• Greet clients, handle phone calls, and perform receptionist duties.
• Provide reports and analysis as requested to assist in managing tax engagements.
• Type and proofread documents (engagement letters, memos, reports, other correspondence).
• Set up in-house or external meetings, including room reservations, calendar invitations, and food arrangements.
• Maintain paper and electronic files in accordance with firm standards.
• Assist with office cleanup and maintenance efforts.
• Handle CPA license renewals/practice privileges for partners.

Qualifications

• High school diploma or equivalent.
• Associate degree or higher in business administration or related field is preferred but not required.
• Previous experience in an administrative role is preferred but not required.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong communication (verbal, written, interpersonal) skills.
• Strong analytical, organizational, multitasking, and problem-solving skills.
• Ability to work in a fast-paced environment and meet deadlines.