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Job Description

An established investment firm is immediately searching for a detail-oriented and personable Executive Admin to join their team. In this role you will ensure that the daily admin tasks are handled smoothly and efficiently. This includes screening calls, scheduling appointments, and processing client paperwork.

The ideal candidate for this role will have at least two years of admin experience. A background in finance, insurance, legal, or medical admin is a plus but not required.

This position comes with excellent pay, benefits and schedule flexibility. Interested? Apply today for immediate consideration!

Hours

Full-time, Monday to Friday, 8:00am-5:00pm, flexible

Location

Honolulu, Oahu

Pay

$50,000 a year

Responsibilities

• Complete financial applications and follow up with clients on pending items.
• Prepare reports in advance of meetings and process projects afterwards.
• Maintain office compliance logs.
• Screen calls and schedule appointments.
• Perform general administrative tasks, such as filing paperwork and distributing office mail.
• Update database regularly and coordinate electronic record transition.
• Purchase office supplies and schedule maintenance/repairs for office equipment, as needed.
• Perform other duties as assigned.

Qualifications

• Bachelor?s degree in business administration or related field preferred.
• 2+ years of work experience in administrative support, customer service, or financial/insurance industry is preferred.
• Proven track record of strong organizational, problem-solving, and communication skills.
• Proficient data entry skills.
• Strong computer skills, including proficiency with Microsoft Excel and Word.
• Strong written, verbal and interpersonal communication skills.