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Job Description

Our client is seeking an organized and detail-oriented Office Administrator to provide administrative, financial, and operational support in a professional office environment.

This position involves maintaining accurate records, coordinating office activities, assisting with financial documentation, and ensuring daily administrative processes run efficiently.

The ideal candidate has strong organizational and communication skills, excellent attention to detail, and the ability to manage multiple responsibilities while maintaining accuracy and confidentiality.

Parking is provided nearby.

Hours

Full-time, Monday to Friday, 8:00am-5:00pm

Location

Honolulu, Oahu

Pay

$57,000 to $62,000 a year

Responsibilities

• Answer incoming calls, greet visitors, and assist with general office communications.
• Schedule meetings, coordinate appointments, and assist with virtual conferencing arrangements.
• Maintain and update organizational databases, contact information, and related records.
• Process incoming documents, track submissions, and provide acknowledgment of receipt.
• Assist with invoice processing, expense tracking, and preparation of monthly financial reports.
• Review financial records, research discrepancies, and ensure accurate expense documentation.
• Organize, maintain, and retrieve electronic and physical files.
• Draft, proofread, and edit correspondence and other administrative materials.
• Coordinate office supplies, equipment inventory, and routine purchasing needs.
• Assist with basic computer and office equipment troubleshooting.
• Support general office logistics and administrative requests.
• Perform additional clerical and operational duties as assigned.

Qualifications

• Minimum 2 years of administrative or office operations experience.
• Bachelor's degree preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience using database management systems; familiarity with FileMaker or Microsoft Access preferred.
• Experience with virtual meeting platforms such as Zoom or Microsoft Teams.
• Familiarity with basic computer hardware, software, and troubleshooting.
• Strong attention to detail and commitment to accuracy and data integrity.
• Excellent verbal and written communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Ability to manage competing priorities and meet deadlines.
• Experience maintaining records, processing invoices, or assisting with financial reporting preferred.
• Ability to exercise discretion when handling confidential information.
• Dependable, adaptable, and comfortable working independently or collaboratively.