Groups Coordinator

Jan 26 2024
ALTRES Office |Honolulu|Full Time, $18.00 - $20.00 / hour
Job Description

A local event planning company is seeking a Groups Coordinator who will be in charge of scheduling meetings, assisting with bookings and reservations, working with vendors, and resolving client issues or concerns. The Groups Coordinator will make travel arrangements for individuals, groups and organizations, including scheduling flights and ground transportation, booking accommodations and handling any other trip-related tasks.

Qualified candidates will have experience working with big tour groups and 2 years of previous administrative, hospitality or event planning experience.

This role will start out in person but may have the flexibility to go hybrid in the future.

Apply today for immediate consideration!


Full-time, Monday to Friday


Downtown, Honolulu, Oahu


$18 to $20 an hour


  • Schedule meetings and appointments.
  • Work with vendors to ensure client information is accurate.
  • Assist clients with bookings and reservations.
  • Assist to resolve any client issues or concerns.
  • Research, negotiate, and secure rate with airlines, car rental companies, and hotels.
  • Receive and respond to incoming travel requests.
  • Handle meeting preparation.
  • May travel up to 3-4 trips a year, with 5-10 days in duration to assist with planning and executing group travel.
  • Perform other duties as assigned.


  • Minimum 2 years of previous administrative, hospitality or event planning experience required.
  • Previous experience working with big tour groups.
  • Bachelor's degree in Travel Industry Management highly preferred.
  • Familiarity with Apollo travel software preferred.
  • Flexible, adaptable, and able to change priorities as needed.
  • Detail-oriented and a team-player.