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Job Description

A housing corporation is seeking a a detail-oriented and experienced Housing Admin and Bookkeeper to join their team. In this role, you will provide crucial administrative and financial support across multiple departments, ensuring smooth operations and accurate record-keeping. Reporting to the Executive Director, you will work closely with the Director of Finance and other senior staff members to maintain efficient administrative processes and financial records.

If you are a dedicated professional with a passion for administrative excellence and financial accuracy, we encourage you to apply for this rewarding position.

Hours

Full-time, Monday-Friday, 8am-5pm

Location

Honolulu, Oahu

Pay

$50,000 to $60,000 a year

Responsibilities

• Perform clerical and light bookkeeping duties for multiple departments.
• Compose routine correspondence and reports, proofreading materials as needed.
• Maintain appointments and meeting schedules for assigned executives.
• Operate and maintain standard office equipment.
• Screen calls, visitors, and correspondence.
• Supervise central filing system and coordinate purchase and inventory of supplies.
• Coordinate and schedule Board meetings, record and distribute meeting minutes.
• Maintain corporate records and financial records for multiple entities.
• Process invoices, prepare checks, and manage staff reimbursement claims.
• Handle accounts receivable tasks.
• Assist Director of Project Development with project activities.

Qualifications

• Minimum 3 years of bookkeeping and administrative experience.
• Valid driver's license and insured personal vehicle.
• Ability to lift and carry file boxes.
• Proficiency in QuickBooks and strong knowledge of bookkeeping practices.
• Excellent communication and interpersonal skills for working with staff and public officials.
• Highly organized with the ability to manage multiple tasks and meet deadlines.
• Strong attention to detail and accuracy in financial record-keeping.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.