Office Assistant

Jan 07 2022
ALTRES Office |Honolulu|Full Time, $17.00 - $20.00 / hour
Job Description

A home care agency located in downtown Honolulu is looking for an Office Assistant.

This position plays an integral role in all aspects of the office, and you will be responsible for administrative support, clinical oversight, and scheduling. The best part, our client is willing to train you so this is a great opportunity to get your foot into the door.

If you are a reliable, compassionate professional with previous administrative or receptionist experience, contact us today for immediate consideration!

Hours

Full-time, Monday to Friday, 8:30am-5:30pm

Location

Honolulu, Oahu

Pay

$17 to $20 an hour, dependent on experience

Responsibilities

  • Answer telephone calls, assist callers, take messages when applicable.
  • Enter patient and employee/payroll information into system.
  • Create, maintain and close client and employee files.
  • Conduct audits of employee and client files.
  • Follow-up with clients to obtain missing credentials or other documents to ensure compliance.
  • Copy, scan, and upload records, policies and other pertinent documents and distribute copies as directed.
  • Process incoming/outgoing mail and faxes as needed.
  • Type, file, data entry and transcribe as needed.
  • Handle incident tracking & report compilation.
  • Handle care note tracking and follow-up with direct care staff, reporting issues to management.
  • Prepare client and employee presentation documents or other materials.
  • Document policies, procedures and processes.
  • Ensure education and compliance of all HIPAA regulations and requirements.
  • Ensure file maintenance and security standards are consistently practiced and enforced to protect employee and client records.
  • Perform other duties as assigned.

Qualifications

  • Previous administrative/receptionist experience preferred.
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • General knowledge of office equipment and clerical duties (computer, multi-line phone, filing system, data entry).
  • Strong verbal and written communication skills.
  • Detail-oriented, organized, reliable.