Office Assistant (Part-time)

Mar 06 2023
ALTRES Office |Honolulu|Part Time, $14.00 - $15.00 / hour
Job Description

Our client is seeking a part-time Office Assistant to join their team and assist with answering phone calls, greeting in-person visitors, resolving administrative inquiries and questions, maintaining filing systems and performing other clerical tasks. Qualified candidates will have a high school diploma or equivalent, 3 to 5 years' experience in an administrative role, be proficient in Microsoft Office Suite, and possess excellent communication and customer service skills.

This is a part-time position and parking is not provided. Apply today to be immediately considered.


Part-time, Monday to Friday, 7:30am-11:00am


Honolulu, Oahu


$14 to $15 an hour


  • Answer and transfer phone calls, screen when necessary.
  • Welcome and direct visitors and clients and validate parking.
  • Maintain filing systems as assigned.
  • Retrieve requested information from records, email, minutes, and other related documents.
  • Prepare written summaries of data when needed.
  • Respond to and resolve administrative inquiries and questions.
  • Coordinate and schedule travel, meetings, and appointments for managers or supervisors.
  • Prepare meeting agendas and record and distribute minutes or other records for meetings.
  • Maintain office supplies and coordinate maintenance of office equipment.
  • Maintain a system for recording expenses and petty cash usage.
  • Scan documents into paperless system for staff
  • Handle billings for various departments.
  • Bring in the newspapers and distribute accordingly.
  • Perform opening procedure for opening the office.
  • Perform other related duties as assigned.


  • High school diploma or equivalent required.
  • 3-5 years' experience in an administrative role.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent verbal, written, interpersonal communication skills.
  • Strong customer service skills.
  • Excellent organizational and attention to detail skills.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.
  • Flexible with working additional hours during holidays if needed.