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Job Description

Our client is seeking a part-time Office Assistant to join their team and assist with answering phone calls, greeting in-person visitors, resolving administrative inquiries and questions, maintaining filing systems and performing other clerical tasks. This is a 6-month contract with the possibility of early completion or extension based on business needs.

Parking is provided.

Hours

Part-time, Monday to Friday, 7:30am-12:00pm

Location

Honolulu, Oahu

Pay

¤19 to ¤21 an hour

Responsibilities

• Answer and transfer phone calls, screen when necessary.
• Welcome and direct visitors and clients and validate parking.
• Maintain filing systems as assigned.
• Retrieve requested information from records, emails, minutes, and other related documents.
• Prepare written summaries of data when needed.
• Respond to and resolve administrative inquiries and questions.
• Coordinate and schedule travel, meetings, and appointments for managers or supervisors.
• Prepare meeting agendas and record and distribute minutes or other records for meetings.
• Maintain office supplies and coordinate maintenance of office equipment.
• Maintain a system for recording expenses and petty cash usage.
• Scan documents into paperless system for staff.
• Handle billings for various departments.
• Bring in the newspapers and distribute accordingly.
• Perform opening procedure for opening the office.
• Perform other related duties as assigned.

Qualifications

• Must have a high school diploma or equivalent.
• Minimum 3 years of experience in an administrative role.
• Proficiency with Microsoft Office (Word, Excel, Outlook) or related software.
• Understanding of clerical procedures and systems such as recordkeeping and filing.
• Strong customer service and communication (verbal, written, interpersonal) skills.
• Strong analytical, organizational, multitasking, and problem-solving skills.
• Ability to work independently.
• Flexible with working additional hours during holidays if needed.