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Job Description

We are seeking a highly organized and detail-oriented Office Manager to oversee the daily administrative operations. The ideal candidate will have experience in bookkeeping, payroll processing, and general office administration, with a working knowledge of QuickBooks and Hawaii's General Excise Tax (G.E.T.).

Hours

Full-time, 7:00 a.m. - 4:00 p.m. , Mon-Fri

Location

Honolulu, Oahu

Pay

$30 to $34 an hour

Responsibilities

• Manage day-to-day administrative operations of the office.
• Process accounts payable/receivable and general bookkeeping using QuickBooks.
• Assist with payroll processing through Intuit Assisted Payroll.
• Prepare and submit Certified Payroll Reports in compliance with local and state regulations.
• Handle G.E.T. Tax (General Excise Tax) filings and ensure all financial obligations are met timely.
• Maintain organized filing systems (digital and physical).
• Support staff with scheduling, document preparation, and communication.
• Manage office supply inventory and vendor relations.
• Provide administrative support to management as needed.
• Ensure compliance with local, state, and industry-specific regulations.
• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Working knowledge of QuickBooks (minimum 1 year preferred).
• Experience with Intuit Assisted Payroll and Certified Payroll reporting.
• Familiarity with G.E.T. Tax filings.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.

Qualifications

• Background in the fire protection industry or construction-related field.
• Knowledge of industry terminology, job costing, and service-related workflows.
• Experience coordinating with field technicians or service teams.