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Job Description

This is a hands-on position for someone who enjoys taking ownership, solving problems, and keeping an office organized and running efficiently. The Office Manager will work closely with the doctor and staff while helping coordinate front office operations, patient service, scheduling, and administrative responsibilities.

Hours

Full-time, 8:00am - 5:30pm

Location

Honolulu, Oahu

Pay

$26 to $28 an hour

Responsibilities

• Oversee the day-to-day operations of a busy optometry office.
• Help coordinate staff schedules, workflow, and daily priorities.
• Provide guidance and support to front desk and clinical support staff.
• Assist with recruiting, onboarding, and training new team members.
• Monitor appointment scheduling and help maintain an efficient patient flow,
• Ensure patients receive friendly, professional, and responsive service.
• Address patient questions or concerns that require additional assistance.
• Assist with insurance verification, billing, payments, and other administrative functions as needed.
• Maintain organized and accurate patient and office records.
• Help coordinate eyewear orders, inventory, vendor matters, and other office needs.
• Establish and maintain efficient office procedures.
• Support the doctor with administrative and operational needs.
• Step in and assist the team wherever needed to keep the office running smoothly.

Qualifications

• Previous office management, supervisory, or strong administrative experience preferred.
• Excellent organizational and time-management skills.
• Strong communication and customer service skills.
• Comfortable leading a small team while also being hands-on.
• Ability to prioritize, multitask, and independently resolve problems.
• Strong attention to detail and follow-through.
• Comfortable with computers and learning practice management systems.
• Professional, dependable, and able to maintain confidentiality.
• Positive, team-oriented approach with a willingness to pitch in.
• Work Schedule: Mon/Tue/Fri: 8am-5:30pm; Thur: 10am - 5:30pm; Sat: 8am - 4:30pm