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Job Description

A local architecture firm seeking an office secretary to support their office operations to support the principal architects. This role is ideal for someone who is organized, dependable, and interested in a long-term position within a professional and collaborative office environment. THe ideal candidate is comfortable managing a variety of administrative responsibilities and supporting leadership with accuracy and discretion.

Hours

Full-time, Monday - Friday, 8:00 a.m.-5:00 p.m.

Location

Downtown, Honolulu, Oahu

Pay

$22 to $27 an hour

Responsibilities

• Answer phones, manage email correspondence, and greet visitors
• Schedule meetings, manage calendars, and coordinate appointments
• Prepare, format, and organize correspondence, reports, and documents
• Maintain digital and physical filing systems
• Assist with preparation of proposals, meeting notes, and project-related documents
• Coordinate with consultants, clients, and internal staff as needed
• Order office supplies and assist with general office operations
• Support office organization and administrative processes
• Perform other clerical and administrative duties as assigned

Qualifications

• 2+ years of experience in an administrative or office support role
• Strong organizational skills and attention to detail
• Professional written and verbal communication skills
• Proficiency with Microsoft Office and/or Google Workspace
• Ability to manage multiple tasks and prioritize effectively
• Ability to handle confidential information with discretion
• Experience in architecture, engineering, construction, or a professional services environment is a plus, but not required