School Executive Assistant

May 23 2024
ALTRES Office |Honolulu|Full Time, $25.00 / hour
Job Description

A local elementary school is looking for an Executive Assistant to join their team and ensure a welcoming and high-functioning office environment. In this role, you will be responsible for greeting visitors, answering phone calls, scheduling meetings, and coordinating travel.

This is a great opportunity to strengthen your administrative skills by assisting high-level executives.

Interested? Apply today for immediate consideration!

Hours

Full-time, Monday to Friday, 7:30am-4:00pm

Location

Honolulu, Oahu

Pay

$25 an hour

Responsibilities

  • Greet and assist visitors.
  • Answer phone calls/emails and relay messages.
  • Schedule appointments, send meeting reminders, and prepare meeting materials.
  • Assist children with health inquiries when the school nurse is unavailable.
  • Serve as the primary contact for internal and external constituencies for matters pertaining to the school office.
  • Monitor school campus security video feed.
  • Coordinate travel, hotel, and conference registrations.
  • Perform other duties as assigned.

Qualifications

  • Bachelor's degree preferred but not required.
  • Previous experience as an admin assistant to a high-level executive preferred.
  • Proficiency in Microsoft Office (Word, Excel, Outlook), Google Suite, and Adobe.
  • Experience using FACTS SIS software is a plus.
  • Strong communication (verbal, written, interpersonal) skills.
  • Strong analytical, organizational, multitasking and problem-solving skills.
  • Ability to work in a fast-paced environment and meet deadlines.
  • Ability to learn new technology platforms.
  • Willing to occasionally work outside of work week for special programs.