Senior Administrative Assistant

Sep 23 2022
ALTRES Office |Honolulu|Full Time, $50,000 - $60,000 / year
Job Description

Do you have strong administrative skills and are looking for a stable, full-time position? A local IT solutions company is looking for administrative support for their company?s senior-level managers.

In this role you will manage calendars, make travel arrangements, draft correspondences, schedule meetings, and handle other important administrative duties to keep the office operations running smoothly. Apply today!

Hours

Full-time, Monday to Friday, 8:00am-5:00pm

Location

Honolulu, Oahu

Pay

$50,000 to $60,000 a year

Responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners.
  • Manage information flow in a timely and accurate manner.
  • Manage executives? calendars and set up meetings.
  • Coordinate events as needed.
  • Make travel and accommodation arrangements.
  • Rack daily expenses and prepare weekly, monthly or quarterly reports.
  • Oversee remote clerical staff.
  • Format information for internal and external communication ? memos, emails, presentations, reports.
  • Take minutes during meetings.
  • Screen and direct phone calls and distribute correspondences.
  • Organize and maintain the office filing system.
  • Generate reports.
  • Complete projects and special assignments.
  • Perform other related duties as assigned.

Qualifications

  • Bachelor's degree preferred.
  • Required work experience as an Executive Assistant, Personal Assistant or similar role.
  • Excellent Microsoft Office knowledge.
  • Outstanding organizational and time management skills.
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
  • Excellent verbal and written communications skills.
  • High level of discretion and confidentiality.
  • Covid-19 vaccination required by client for this position. This is not an ALTRES Staffing requirement.