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Job Description

A local event planning company is seeking a Coordinator who will be in charge of scheduling meetings, assisting with bookings and reservations, working with vendors, and resolving client issues or concerns. As a Group Coordinator, you will make travel arrangements for individuals, groups, and organizations, assist Travel Managers, including scheduling flights and ground transportation, responding to correspondence, booking accommodations, and handling any other trip-related tasks.

Candidates with experience or interest in music or high school band experience are highly encouraged to apply.

Parking: Provided

This role will start out in person but may have the flexibility to go hybrid in the future as determined by management.

Hours

Full-time, Monday to Friday, 8:00am-5:00pm

Location

Downtown, Honolulu, Oahu

Pay

$20 to $22 an hour

Responsibilities

• Schedule meetings and appointments.
• Work with vendors to ensure client information is accurate.
• Assist clients with bookings and reservations.
• Assist with resolving any client issues or concerns.
• Research, negotiate, and secure rates with airlines, car rental companies, and hotels.
• Receive and respond to incoming travel requests.
• Handle meeting preparation.
• May travel up to 1-2 trips a year, with 5-10 days in duration to assist with planning and executing group travel.

Qualifications

• Bachelor's degree in Travel Industry Management highly preferred.
• Minimum 2 years of previous administrative, hospitality, or event planning experience required.
• Flexible, adaptable, and able to change priorities as needed.
• Detail-oriented and a team-player.