Accounts Payable Specialist

Apr 21 2021
Alpha Inc. |Kahului|Full Time
Job Description

BENEFITS:

  • Competitive Salary.
  • Company Paid, full family medical, prescription, vision and dental insurance.
  • Paid Time Off (PTO).
  • Paid Holidays.
  • Free Family Life Insurance.
  • 401K Retirement Plan.
  • Flexible Spending Account.

Alpha Inc. is an emerging leader in Heavy Civil Construction, Water Well Drilling plus designing and building Microgrids with Solar Power and Battery Storage. Recognized as one of the fastest growing construction companies on the islands, Alpha Inc. uses cutting-edge technology in every stage of the construction cycle. The collaborative teams we have manages each phase of a project from initial proposal, requirement analysis, process engineering, development and deployment. Vested in the community, Alpha Inc. is doing it’s part to help Hawaii achieve its clean energy goals.

 

Alpha Inc. invests in its employees and their families, offering competitive benefits and securing the support needed to maintain physical, mental and financial well-being as careers develop. For more information on Alpha Inc. and career opportunities and to view employee benefits and wellness, please visit us at https://www.alphahawaii.com/.  

 

Alpha Inc. is seeking an Accounts Payable Specialist with excellent attention to detail that either has accounting experience or is looking to build their accounting experience.  We're looking for someone who works hard and takes joy in showing up for work each day; someone who understands the importance of bringing passion to their profession and takes pride in helping our business maintain an accurate account of their financial activities.  This is a great opportunity to build your accounting career with us.

 

POSITION SUMMARY:

The Accounts Payable Specialist will be responsible to properly maintain Alpha Inc's payable information.  The Accounts Payable Specialist will maintain current accounts and assist in other acocunting related functions as necessary.  This position will be either be an experienced candidate or someone who wants to build their experience in accounting.  The Accounts Payable Specialist will analyze invoices, receipts, and like documents to record each properly in accordance with GAAP and company standards, work with vendors to resolve discrepanccies and maintain accurate financial records.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Process invoices and credit card receipts in an efficient and timely manner with complete accuracy.
  • Code and record invoices, expense reports, vouchers, check requests and other similar items in accordance with GAAP and Alpha Inc. standards.
  • Correspond with vendors via email or phone, evaluating and reconciling statements to ensure all vendor accounts remain current.
  • Monitor all calls and emails from vendors and address all issues in scheduling and disbursing payment.
  • Manage and verify all expense reports, ensuring their compliance with company policies.
  • Determine the availability of vendor discounts and make certain the accounting system reflects the terms of the discounts accurately.
  • Periodically review vendor information saved in the acccounting system for accuracy and confirm a complete form W-9 is currently on file.  If W-9 is not on file, contact vendor to obtain the form.
  • Obtain and attach complete supporting documents including invoice, receipt, pick ticket, delivery tag, etc. to a transaction in the system and periodically monitor paper files to determine that all documents are assigned and accounted for.
  • Investigate and resolve issues that are associated with the processing invoices.
  • Assist with monthly closings, bank reconciliations and standard financial reporting.
  • Reconcile various accounts by identifying omissions or errors in posting by applying the right accounting standards.
  • File, maintain and distribute accounting reports, records and documents.
  • Research information to provide accurate and timely solutions to internal clients and vendors.
  • Prior to the weekly, scheduled check runs, review all invoices not yet posted or entered in the accounting system and make certain that all invoices coming due or have a discount expiring are entered and posted prior to the check run.
  • Weekly, review the unmatched pick tickets and delivery tags to determine any invoices outstanding, not yet received and contact vendor to resolve the discrepancy.
  • Review and enter loan payments, reconciling the principal and interest to the vendor statement or to the amortization schedule.
  • Develop and maintain a filing system for records and documents to ensure easily available information.
  • Record all initial prepaid expenses and the corresponding monthly prepaid amortization.
  • Record the initial purchase of capital assets, prepare any necessary tax filings, and prepare related loan amortization schedules, if necessary.
  • Monthly, reconcile the F.O.G. inventory balances per the accounting system to the physical count and enter the journal entry to record F.O.G. usage to the appropiate jobs.
  • Prepare, file, and distribute Form 1099's and Form 1096 annually.
  • Prepare, file, and record the monthly G-45 General Excise Tax filings and the annual G-49 General Excise Tax return in accordance with HRS Chapter 237.
  • Assist in the annual external CPA review by preparing and providing all requested documents related to accounts payable and other financial statement accounts as needed and responding to any follow up requests or questions.
  • Reviews, inputs and maintains time sheets on a weekly basis.
  • Perform other duties as assigned.

EDUCATION AND EXPERIENCE:

  • Bachelor's Degree in Accounting, Finance or related field - preferred.
  • Minimum three (3) years of accounts payable or general accounting experience - required.
  • Proficiency in Microsoft Suites - Word, Excel and MAC Applications - required.

SKILLS AND QUALIFICATIONS:

  • Business Acumen – Knowledgeable in current and possible future policies, practices, trends, and information affecting his/her business and organization; know the competition; is aware of how strategies and tactics work in the marketplace.
  • Dependability – Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.
  • Problem Solving – Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, understands the difference between critical details and unimportant facts, make decisions and develop solutions.
  • Time Management – Ability to organize and plan how to use one's time effectively and efficiently.
  • Functional/Technical Skills – Requires the functional and technical knowledge and skills to do the job at a high level of accomplishment, keeps knowledge up-to-date, is a technical resource for others, follows technology practices and standards.
  • Attention to Detail – Thoroughness in accomplishing tasks, being careful about details.
  • Communication – Communicates well both verbally and in writing in order to convey information effectively and efficiently, shares information and ideas with others and has good listening skills.
  • Integrity/Ethics ​ Deals with others in a straightforward, respectful, ethical and honest manner, is accountable for actions, maintains confidentiality and supports company values.
  • Action Oriented - Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with the minimum of planning; seizes more opportunities than others.
  • Drive for Result – Targets and achieves results in a consistent manner, sets challenging goals, prioritizes tasks, overcomes obstacles, pushes self and others for results, accepts accountability.
  • Must have a valid Hawaii Driver's License and access to an insured vehicle.