HR Specialist

Feb 12 2021
Alpha Inc. |Kahului|Full Time
Job Description

Focus on Recruiting, HR Communication, Administration and Employee Engagement.

 

POSITION SUMMARY:

The HR Specialist position will be responsible for all phases of the recruitment cycle from job posting, screening, interviewing to offers.  In addition, the HR Specialist will be responsible for researching, developing and implementing effective recruiting and staffing strategies to attract a diverse pool of qualified and capable talent with heavy focus on blue collar construction workforce.

 

The HR Specialist will help promote a positive culture by focusing on the development, implementation, and execution of all HR communications, employee surveys, programming initiatives and engagement activities across the business.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

-  Manage the full-cycle of the recruitment process from sourcing through hire: administration of the Applicant Tracking System (ATS) and requisition process, vetting and phone screening applicants to assess job and culture fit to the organization, coordinate in person interviews with hiring managers, check references, extend offers, ensure company equipment and system access are in order, coordinate first day of work, schedule orientation and training.

-  Partner with management to ensure understanding of current and future workforce needs and implement improvements to staffing processes.

-  Create an employer branding strategy to help bring in more candidates from diverse backgrounds.

-  Manage company's recruiting tools and build short and long term pipelines by utilizing various channels such as ATS, LinkedIn, external recruiters, job boards, social media, networking, job fairs, etc.

-  Assist with and /or lead new hire orientations to ensure new candidates are properly acclimated to their new work environment and provide overview of company's policies and benefits.

-  Operate as the "go-to" contact for both new hires and tenured employees, providing direction for resources and answering day-to-day questions.

-  Monitor and review data integrity across various systems, be able to navigate various portals and HR software to support personnel administration.

-  On-going review of position management, creating, updating and analyzing job descriptions.

-  Develop and implement annual employee engagement surveys, quarterly pulse surveys, and other ongoing and ad hoc surveys to allow for all voices to be heard.

-  Track and analyze survey data and key metrics to build needed business cases as well as review progression towards projects in order to make adjustments to strategy and programs to achieve desired goals.

-  Help create an inclusive and positive culture through meaningful programming including onboarding, empoyee recognition, performance management, employee perks, contests and offerings, etc.

-  Research and work with vendors and other departments to build employee engagement initiatives.

-  Plan and execute company events including employee screenings, mixers, wellness events, philanthropic efforts, and holiday events including company-wide annual holiday party.

-  Recommend new programs, enhancements, strategies, and thought leadership to continuously develop and improve the empoyee experience.

-  Partner and work closely with the management team to ensure consistent and cohesive messaging, culture and engagement across the organization.

-  Encourage the adoption of relevant social media best practices into the company's culture and support the company's internal social media related engagement projects, as well as recommending new systems and vehicles to improve the quality, consistency and timeliness of information.

-  Maintain personnel files by recording the hiring, transfers, change in positions, terminations, and merit increase dates as well as tracking paid time off (PTO).

-  Perform file and database audits to ensure that all required employee documentation is collected and maintained.

-  Assist with ordering Personal Protective Equipment (PPE), materials and supplies.

-  Maintain total confidentiality with all HR related information.

-  Ad-hoc projects as delegated by HR Manager and perform other duties as assigned.

 

EDUCATION AND EXPERIENCE:

- Bachelor's Degree in Human Resources, Business Management, Marketing, Communications or a related field (preferred).

-  3 to 5 years of experience in Human Resources, Recruiting, Employee Engagement or related experience (required).

- Superior written, verbal and social communications skills.

- Demonstrated ability to effectively interface with all levels of employees, management and external organizations.

-  Effective public speaking skills with demonstrated ability to present ideas and information in an impactful and understandable manner.

-  Demonstrated ability to work within a team as well as independently, manage time, organize and accurately prioritize work across multiple projects, work within deadlines and understand when urgency is required.

-  Holds a passion for employee engagement and cultivating a culture where employees can thrive.

- Proficiency in Microsoft Suites - Word, Excel, PowerPoint, MAC applications.

 

SKILLS AND QUALIFICATIONS:

-  Strategic Agility:  Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.

-  Business Acumen:  Knowledgeable in current and possible future policies, practices, trends, and information affecting his/her business and organization; know the competition; is aware of how strategies and tactics work in the marketplace.

-  Conflict Management:  Steps up to conflicts, seeing them as opportunities; reads situations quickly; good at focused listening; can hammer out tough agreements and settle disputes equitably; can find common ground and get cooperation with minimum noise.

-  Dependability - Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.

-  Problem Sovling:  Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, understands the difference between critical details and unimportant facts, make decisions and develop solutions.

-  Communication:  Communicates well both verbally and in writing in order to convey information effectively and efficiently, shares information and ideas with others and has good listening skills.

-  Attention to Detail:  Thoroughness in accomplishing tasks, being careful about details.

-  Functional/Technical Skills:  Requires the functional and technical knowledge and skills to do the job at a high level of accomplishment, keeps knowledge up-to-date, is a technical resource for others, follows technology practices and standards.

- Integrity/Ethics:  Deals with others in a straighforward, respectful, ethical and honest manner, is accountable for actions, maintains confidentiality and supports company values.

-  Time Management:  Ability to organize and plan how to use one's time effectively and efficiently.

-  Drive for Result:  Targets and achieves results in a consistent manner, sets challenging goals, prioritizes tasks, overcomes obstacles, pushes self and others for results, accepts accountability.

-  Must have a valid Hawaii Driver's License and access to an insured vehicle.