Maui Administrative Office Clerk

Mar 08 2023
Job Description

At HFA, our company culture is built on a foundation of respect, diversity, commitment and partnership. We are a locally owned food distributor in business 20 years that specializes in highly perishable foods sourced locally and from the West Coast United States.  HFA services clubs, grocers, retailers and convenience stores throughout the Hawaiian Islands. We offer free healthcare for our Team Members (and partial subsidy for family members).

The Administrative Office Clerk will be responsible for providing organizational support in a warehouse/distribution environment. Responsibilities include, but not limited to credit and invoice processing, document preparation, billing, and filing.


  • Process invoices and credits to ensure account reports reflect accurate data
  • Enter data collected into appropriate systems
  • Perform billing function for specific accounts
  • Review and address driver discrepancies (e.g., invoices, credits, property return)
  • Assist with safety training record keeping
  • Occasional lifting, packing, sorting, loading/unloading products
  • Ability to lift up to 50 lbs.


  • Must be able to work weekdays, weekends, holidays and additional hours
  • High School Diploma or equivalent
  • Food distribution and warehouse experience a plus
  • Intermediate skill in the use of Microsoft Office (Outlook, Word, Excel)
  • Excellent organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Ability to work independently with limited general supervision
  • Ability to support and maintain a high standard of productivity
  • Ability to maintain confidential information


  • Competitive Pay
  • On the Job Training
  • Free Healthcare
  • 401(k) Plan
  • Paid every Friday
  • Paid Time Off
  • Flexible Spending Account
  • Employee Assistance Program
  • Weekly Food Giveaway
  • Employee Discounts (e.g. Gym membership, Cellular service, Legal Assistance plan)

In case you were wondering, here’s a little bit about HFA: We provide the staples (e.g., baked goods, fresh milk & eggs) and a variety of quality products to our customers throughout Hawaii - the leading clubs, grocers and retailers.  Come join our company and keep Hawaii fed. 

HFA is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity of Veteran status.