Payroll Specialist

Kona Brewing Hawaii has an immediate opening for a Payroll Specialist in Kailua-Kona, Hawaii. We are seeking a detail-oriented and experienced Payroll Specialist to be responsible for all aspects of payroll processing for our organization. The Payroll Specialist will ensure accurate and timely payroll execution, tip distribution, maintain compliance with federal and state regulations, provide support to employees regarding payroll-related inquiries, and support a seamliess transition to a new payroll platform.

Reports to:
Controller

Essential Functions and Basic Duties

• Support the company’s mission statement and values
• Accurately calculate, record, and distribute tips, ensurance compliance with wage and tax laws
• Ensure compliance with federal, state, and local payroll regulations, including tip reporting, wage and hour laws, and tax filings
• Support the migration from our current payroll system to a new platform, ensuring smooth implementation, data integrity, and staff training
• Oversee contributions, enrollments, and compliance reporting related to the company's 401(k) plan
• Address payroll inquiries, resolve discrepancies, and provide guidance on best practices and payroll polices
• Maintain payroll records, prepare reports, and collaborate with HR and finance teams on payroll-related matters
• Respond to employee inquires regarding payroll, deductions, and tax forms
• Identify areas for efficiency and recommend improvements in payroll procedures
• Assist the Controller in providing outside auditors with necessary account information and documents to perform annual audits
• Reconciling various accounts to the general ledger and preparation of payroll journal entries
• Performing account analysis related to payroll to ensure that journal entries and balances are correct
• Supporting the Controller in their duties as needed

Required Skills/Abilities

Proven experience as a Payroll Specialist or similar role; experience in the hospitality industry is ideal
Ability to handle confidential infomation with integrity
Expertise in processing tips and handling tip allocations in compliance with regulations; experience working with TOAST helpful
Experience transitioning payroll systems, including data migration and staff training
Strong knowledge of payroll regulations, tax laws, and 401(k) administration requirements
Proficiency in payroll software and Microsoft Excel
Excellent attention to detail, organizational skills, and ability to meet deadlines
Familiarity with benefits administration and HRIS systems
Understanding of and ability to adhere to Generally Accepted Accounting Principles
Effective problem-solving skills to identify and correct financial discrepancies
Ability to work on and team and independently
Excellent written and verbal communication skills

Education and Experience:

5+ years of payroll administration is required

Physical Requirements:
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times

Kona Brewing Hawaii offers a competitive compensation and benefits package, rewarding work environment and growth for committed professionals.  We are an equal opportunity employer.