Distribution Administrative Assistant (Ongoing Temp)

Oct 22 2024
ALTRES Office |Kailua-Kona|Full Time, $22.00 - $25.00 / hour
Job Description

We are seeking a meticulous and dedicated Distribution Administrative Assistant to join our team on an ongoing temporary basis. This role is crucial in providing comprehensive administrative support to the distribution division, ensuring smooth operations and effective communication across various departments. If you are a proactive and detail-oriented professional with a passion for administrative excellence, we invite you to apply for this exciting opportunity.

Apply now and contribute to the seamless operation of the Kona Distribution division!

Hours

Full-time, Monday to Friday, 7:00am-3:30pm

Location

Kailua-Kona, Big Island

Pay

$22 to $25 an hour

Responsibilities

  • Provide direct administrative support to the division, including maintaining filing systems, creating and maintaining reports, and routing correspondence.
  • Schedule appointments and coordinate arrangements for internal and external meetings.
  • Handle sensitive and confidential correspondence and information with discretion.
  • Work independently to prepare facilities and equipment for meetings and assist in preparing agendas, materials, and meeting minutes.
  • Research, compile, and organize data to facilitate decision-making and prepare presentations and related materials.
  • Develop and distribute customized data collection processes with data analysis spreadsheets for operational planning.
  • Coordinate the division?s information technology requests, including telephone and computer resources.
  • Answer and direct phone calls, prepare correspondence, file documents, maintain inventory of office supplies, and coordinate purchases.
  • Perform special assignments and provide back-up relief when necessary.
  • Participate in company emergency response activities as assigned.
  • Perform other duties as assigned.

Qualifications

  • Minimum 2 years of experience in an office environment.
  • Proficiency with Microsoft Office (Word, Excel, Outlook, etc.).
  • Strong communication (verbal, written, interpersonal) skills.
  • Strong analytical and organizational skills.
  • Ability to multitask and problem-solve.
  • Ability to handle confidential information.
  • Ability to work in a fast-paced environment and meet deadlines.
  • Ability to pass pre-employment state and federal background check and drug test.