Administrative Manager

May 17 2018
Hawaii Wildlife Center |Kapaau|Full Time
Job Description

Start date: Immediate

The Administrative Manager is responsible for the smooth business administration and functions of the Hawai‘i Wildlife Center. This is an excellent opportunity to work for an exciting one of a kind wildlife conservation, response and rehabilitation organization in the Pacific islands region. You will be able to play an important role in the preservation of Hawai‘i’s native wildlife, its natural richness and cultural heritage.

 

QUALIFICATIONS:

The Administrative Manager reports directly to the Center Director. Candidate must have:

  • A Bachelor’s Degree or higher.
  • Three years or more of experience in nonprofit or business administration.
  • Proficiency in QuickBooks or equivalent experience in bookkeeping systems.
  • Experience with retail management and point of sales operating systems or the equivalent experience is necessary.
  • Experience with communicating effectively with the public and staff and good public speaking ability. Sense of humor and ability to build rapport with people is a plus.
  • Leadership, management skills and a team player mentality are vital in working cooperatively with HWC’s staff and volunteers.
  • Exceptional verbal and written communication skills
  • Strong computer literacy including proficiency in Microsoft Office Suite. Proficiency in Shopkeep, Salesforce and PayPal is a plus.
  • A rigorous attention to detail
  • Ability to maintain strict confidentiality in working with sensitive data and possess excellent judgment in handling communications, expenses, budgets, and other issues.
  • Must be a team player, who can build and maintain trust and confidence of Center Director and the management team.
  • Willingness to talk with donors and participate in cultivation
  • A keen interest in conservation issues is a must.
  • Must be able to lift a minimum of 25 pounds
  • Must have or be able to obtain a valid Hawaii Drivers License with no record of major or repeated minor traffic offenses
  • Must be legally entitled to work in the United States
  • Minor facility maintenance skills is a plus.

SPECIFIC DUTIES INCLUDE BUT NOT LIMITED TO:

  • Daily administrative support of the Center Director as directed
  • Coordinate programs with all managers
  • Front desk and reception of public
  • Public and specialized tours, answer phones, message and communications management
  • General office management
  • Human resource management
  • Health and safety oversight
  • Maintain filing and database systems
  • Maintaining bookkeeping system, donation tracking, and follow directives from accountant
  • Perform invoicing, bill payment, budget and quarterly and as needed financial reporting
  • Volunteer management
  • Manage print materials, maintain office supplies
  • Facilities and vehicle management
  • Retail store management
  • Fundraising, and education and public outreach program assistance
  • Other duties as required or assigned

Full-time position, wage commensurate with experience

Salary Range: $36,000 - $38,000 plus benefits.

Please email cover letter, resume with salary history and three references in one document and titled with your last name to info@hawaiiwildlifecenter.org. Pleas​e put ”Administrative Manager Position” in the subject line.