ADMINISTRATIVE ASSISTANT

Base salary range: $25.00 - $27.00 **base

General Description

The Administrative Assistant position is responsible for facilitating the efficient functioning of an office via a wide range of administrative, IT related, financial, and managerial tasks.

Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions

• Assist Managers as needed such as gathering data and information to support the team in managing tasks and involve them in correspondence and meetings to address issues related to the specific function.
• Prepare and distribute special instruction for the preparation and routing of such correspondence.
• Maintain management calendars, arranging interview appointments and scheduling drug-screening appointments, assembling and disassembling conference materials, flyers, booklets, and handouts, maintaining internal office reports and filing systems.
• Ensure that all administration tasks are completed accurately and delivered with high quality and in a timely manner.
• Organize and schedule meetings, appointments, and events.
• Order office supplies and maintain inventory weekly.
• Arrange for shipping and/or tracking incoming deliveries.
• Arrange travel as needed.
• Provide general support to visiting colleagues and visitors as needed.
• Maintain a neat and orderly office environment.
• Perform miscellaneous job-related duties as assigned.
• Order, organize, manage, and maintain accurate inventory records of all company shirts.
• Other duties as assigned.

Competencies

• Skilled in advanced Excel and report writing.
• Comprehensive knowledge of general finance, treasury, forecasting, and budgeting.
• Skilled in organization and analytics, including data evaluation, statistical compilation, and report generation.
• Advanced skills in financial result consolidation, reporting, and implementation of accounting procedures.
• Knowledge of enterprise level accounting systems, preferred experience with Spectrum and Unanet.
• Knowledge working with multiple types of accounting and other financial systems, leveraging processes, workflows, and employee talent to maximize efficiency.
• Skilled in collaboration with the ability to thrive in a dynamic, deadline-driven environment.
• Skilled verbal and written communication.
• Ability to maintain sharp attention to detail.
• Ability to prioritize, organize, and perform well under stress.
• Ability to work flexible hours as required to meet deadlines.
• Skilled with Alaska Native Corporations.
• Knowledge of the Small Business Administration’s 8(a) program.

Required Education and Experience

• Minimum of 3 years of experience in accounting, business, or related fields in lieu of degree.
• Minimum of 3 years working for a government contractor, preferably with a focus on telecommunications.
• Proficiency in English with the ability to accurately interpret, translate, and communicate legal concepts, documents, and proceedings while maintaining confidentiality and compliance with applicable laws and professional standards.
• Valid driver’s license.

Preferred Education and Experience

• BA/BBA/BS in business, accounting, or finance.
• Experience in accounting systems or other large system conversions.
• Proficiency in the Microsoft Office Suite and Adobe products.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Position may be subject to both inside and outside environmental conditions, noise sufficient to cause the worker to shout.
• Position may be subject to a variety of physical conditions – proximity to moving mechanical parts, moving vehicles, electric current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.
• Position may be subject to atmospheric conditions – fumes, odors, dusts, mist, gases, or poor ventilation.
• Position may be subject to close visual acuity to perform activities such as viewing a computer terminal and extensive reading.

Physical Qualifications

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
• Hearing: must be able to hear audible safety alarms.
• Visual Acuity: must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
• Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match.

Equal Opportunity Employer Statement

Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.

Disclaimer

This job description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is “at-will” which means that Bristol or employee can terminate the employment relationship at any time with or without cause.