Connecting the right people to the right jobs

Job Description

The Office Administrative Assistant provides essential administrative and data entry support to ensure accurate recordkeeping and efficient office operations. This role supports project tracking, billing, and payroll-related processes while maintaining organized documentation in RFMS and other office systems.

Hours

Full-time, Monday - Friday; 7:00 am - 3:30 pm

Location

Kapolei, Oahu

Pay

$23 an hour

Responsibilities

• Enter, update, and maintain job data, work orders, purchase orders, invoices, and job cost information in RFMS.
• Process vendor invoices and assist with customer billing documentation.
• Maintain accurate digital and physical filing systems for job and financial records.
• Assist with payroll-related data entry and union documentation as required.
• Track and organize job files, change orders, and supporting project documentation.
• Provide administrative assistance to management and project teams.
• Prepare basic reports, spreadsheets, and summaries as requested.
• Manage incoming and outgoing mail, emails, and office documents.
• Ensure all paperwork is completed accurately, efficiently, and on schedule.
• Support general office organization and administrative workflows.

Qualifications

• High school diploma or equivalent.
• Strong data entry and typing skills with a high level of accuracy.
• Basic computer proficiency, including Windows, email, and spreadsheets.
• Strong organizational and time management skills.
• Dependable, punctual, and professional demeanor.
• Ability to handle confidential financial and employee information responsibly.
• Experience using RFMS flooring business management software (training available).
• Prior experience in construction, flooring, or trade-related office environments.
• Familiarity with invoicing, job costing, or payroll processing.
• Experience working in a union environment.
• Knowledge of QuickBooks or other accounting software.