Connecting the right people to the right jobs

Job Description

We are seeking a highly organized and proactive Administrative Support Coordinator to join our dynamic team. This role is essential in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions across departments. The ideal candidate will possess strong clerical skills, excellent communication abilities, and a comprehensive understanding of office management tools. This position offers an opportunity to contribute to a professional environment dedicated to efficiency, accuracy, and exemplary service.

Medical: HMSA, Kaiser 401k

Parking : Provided on site

Hours

Full-time, Monday-Friday 8:00am-5:00pm

Location

Kapolei, Oahu

Pay

$23 to $25.50 an hour

Responsibilities

• Assist office manager, including execution and maintenance in operations support, business communication, leadership administrative support, records management and business analytics and presentations.
• Provide comprehensive administrative support such as data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace.
• Coordinate calendar management and schedule appointments to optimize time utilization for team members.
• Support office management activities by maintaining office supplies, overseeing filing systems, and ensuring the office environment remains organized.
• Handle customer support inquiries via phone or email with excellent phone etiquette and bilingual communication skills when applicable.
• Perform clerical tasks such as typing correspondence, data entry, and maintaining accurate records to ensure operational efficiency.*
• Support personal assistant functions for executives or team leaders as needed, including travel arrangements and personal scheduling.
• Maintain confidentiality of sensitive information while providing reliable administrative assistance.
• Collaborate with team members to improve office procedures and enhance overall workflow.

Qualifications

• Proven experience in office management, clerical work, or administrative support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and computer literacy.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills; bilingual abilities are a plus.
• Demonstrated proficiency in multi-line phone systems and phone etiquette.
• Experience in data entry, proofreading, filing, and general clerical duties.
• Ability to manage calendars efficiently while demonstrating strong time management skills.
• Ability to pass background check, contingent upon offer.