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Job Description

A construction company in Kapolei is seeking a dependable Administrative Assistant to support office and project operations. This role is highly detail-oriented and document-heavy, with a primary focus on managing construction plans, coordinating documentation with customers and detailers, assisting with subcontract and bidding paperwork, and providing general administrative support.

The ideal candidate is organized, comfortable working with plans and files, confident using Word and Excel, and able to manage digital and paper documents accurately in a construction setting.

Hours

Full-time, Monday to Friday, 7:30am-3:30pm

Location

Kapolei, Oahu

Pay

$20 to $24 an hour

Responsibilities

• Book and coordinate travel arrangements as needed.
• Assist with subcontract and bidding documentation and administrative tasks.
• Manage construction plans and plan updates, including uploading, downloading, printing, filing, and distributing documents.
• Email plans and plan revisions to and from customers (general contractors) and detailing partners.
• Maintain organized digital and physical filing systems for plans, contracts, and job documents.
• Update and maintain job summary logs to track plan status, revisions, and distribution.
• Download email attachments, save files to designated locations, and reliably locate stored documents when needed.
• Print documents from Adobe Reader and adjust printer settings as required.
• Use Microsoft Word and Excel for documentation, tracking, and basic data entry.
• Create, respond to, and manage brief professional email communications.
• Support general office organization and administrative needs in a construction environment.

Qualifications

• Previous administrative or office support experience, preferably in construction or a related industry.
• Strong organizational skills with attention to detail.
• Comfort working with construction plans, drawings, or technical documents (training provided if needed).
• Proficiency with Microsoft Word and Excel.
• Ability to manage digital file systems and maintain consistent naming and folder structures.
• Experience using email, downloading attachments, and managing electronic files.
• Basic familiarity with Adobe Reader and office printers.
• Ability to work independently and follow established processes.