Executive Assistant

THE ROLE

You'll support our COO / CFO: managing the calendar and inbox, preparing for meetings, tracking follow-ups and keeping documents organized, so leadership time goes where it matters most.

WHAT YOU'LL DO

• Manage the calendar and schedule meetings and interviews
• Sort the inbox daily and draft routine emails and letters
• Prepare agendas and materials before meetings
• Take notes and send action items the same day
• Keep one follow-up list and chase open items to done
• Prepare, format and file documents in OneDrive
• Keep office files and records organized
• Collect receipts and back-up for Accounting

WHAT YOU BRING

• 2+ years as an executive or administrative assistant
• Strongly organized and detail-oriented; works from checklists and doesn't let things slip through
• Discreet with confidential information
• Clear, professional writer
• Comfortable with Microsoft 365 (Outlook, Teams, Word, Excel, OneDrive)
• Takes ownership and raises problems early

NICE TO HAVE

• Construction or real estate office experience
• Experience supporting a CFO, controller or accounting team

WHY CDG MAUI

• A clear role, clear metrics and a close view of how a growing company is run
• Work with a team that values doing what we say