Records Management Client Care Specialist

Apr 29 2021
Crown Relocations |Mililani|Full Time, $35,000 - $45,000 / year
Job Description

Records Management Client Care Specialist

 

Department

Records Management

 

 

Reports to

General Manager

 

 

 

About Crown Worldwide Group

 

The Crown Worldwide Group is a collection of businesses providing mobility, relocation, logistics and storage services to corporate and private customers all over the world. We’ve been moving people’s lives for over half a century, always putting people at the center of everything we do. We have a proud history in global logistics but we’re also looking to the future, investing in smart technology, growing our businesses internationally and staying ahead of the curve. We promote diversity and inclusion in the workplace, hiring motivated and skilled people and inspiring them to do the best work of their lives. We operate in a socially responsible way, considering the environment and the communities we work in through our CSR program.

For more information, please visit: https://www.crownworldwide.com.

 

Please apply directly to this role using this link below:

https://performancemanager41.successfa​ctors.com/sfcareer/jobreqcareer?jobId=239​44&company=CrownGroup

 

Crown Records Management currently has an opening for a Records Management Client Care Specialist.  

 

Location: Honolulu, HI

 

Position Statement

 

The Customer Service Specialist is dedicated to ensuring service delivery meets customer demands and manage costs associated with service delivery to ensure margin retention.

The Customer Service Specialist takes responsibility for overall operations of company vehicles in delivering and retrieving of client’s assets like documents, and properties. Safely provides on-time, accurately counted, customer-oriented deliveries to Crown Records Management customers supported by complete an accurate paperwork requirements.

 

Ensures highest level of customer service with an attention to service delivery, quality expectations and client retention.

 

Key Focus Areas

  • Operations
  • Vehicle Maintenance and Safety
  • Customer Service and Support
  • Quality
  • Corporate Social Responsibility
  • Other

 

Responsibilities

Key Responsibilities

 

Operations

 

  • Responsible for client support including service scheduling and service communications.
  • Responsible for responding to invoicing inquiries and providing client copies of invoices.
  • Provide product support for all Records customers when needed.
  • Process work orders daily.
  • Answer telephones, forward callers, accept messages.
  • Assist clients with questions regarding order fulfillment, services available and general   pricing while providing superior client service.
  • Notify Operations of changes that may affect service schedule
  • Complete database research on missing client containers, files, or tapes, and maintain client contact.
  • Communicate with Clients as needed for Call Backs.
  • Process destruction and perm-out work orders.
  • Complete client data entry.
  • Complete importing of client data.
  • Process requests for printed bar codes as needed.

 

  • Secondary Functions:
  • Participate in safety and security drills.
  • Know and understand defined role in the Company Disaster Recovery Plan.
  • Notify direct supervisor of any issues related to your job.
  • Follow proper escalation procedures per SOP.

 

Quality

Performance will measured by our RMS TQQS results, including:

  • Success rate (work orders scanned on time) at least 95%
  • Pickup accuracy (everything picked up is scanned into the warehouse) at 100%
  • Pickup Interval (the time from pickup to being scanned in the warehouse) at or below 8 hours 

 

 

 

Corporate Social Responsibility

 

  • Support the company CSR commitment and goals
  • Utilizing and encouraging environmentally sustainable practices, including:
    • Recycling boxes and packaging materials wherever possible
    • Reducing natural resource (water, energy, fuel, paper) whenever practical

 

Other

 

  • Complete other duties as directed by the General  Manager.
  • Demonstrate and promote the company vision and values.
  • Maintain a neat, clean and uniformed appearance to customers and public.

 

 

Aptitude, Knowledge and Qualifications

Aptitude

  • Excellent communication and customer service skills.
  • Ability to manage time effectively and maintain route times.
  • Superior ability to build and maintain healthy and lasting business relationships
  • Ability to learn new Record Management tracking system O’Neil and Dolphin
  • Ability to work independently and collaboratively to meet deadlines and deliverables.

 

Professional Knowledge and Skills

  • Thorough understanding of and willingness to adhere to local road / traffic rules.
  • Fluency in English language spoken and written.
  • Product knowledge and experience dependent upon the requirement and scope of required services from the account
  • Solution oriented approach to problem solving and decision making.
  • Excellent organizational, planning, and prioritization skills
  • Strong customer orientation
  • Ensure tasks are completed within timelines to a high degree of accuracy and professionalism.

 

Physical Demands

  • Lifting excess of 25-50 lbs regularly
  • Occasional exposure to temperatures as low as 10 degrees or greater than 100 degrees Fahrenheit during loading/unloading of goods
  • Ability to climb stairs
  • Ability to stand, stoop, bend, reach, lift and carry up to 50lbs
  • Frequent walking, bending, stooping, lifting and carrying.

 

Qualifications

  • High School Diploma or equivalent
  • At least 2 years Industry Experience preferred
  • At least 2 years experience in driving light goods, medium goods or heavy goods vehicles
  • Ability to pass a criminal background check.
  • Computer proficiency, including Microsoft Outlook, Excel, Word, Powerpoint.
  • Valid Driver’s License and clear Driver’s Abstract.

 

Job Specific Competencies

 

  • Customer Service
  • Productivity
  • Quality
  • Teamwork & Reliability

 

Values

 

The Crown Worldwide Group is guided by five key “values”.  These “values” are our underlying beliefs, they are a description of the way we see the world and what is most important to us. 

 

They are the basic principles that will guide and shape the way we think and act.  This includes the way we provide services to our clients, the way we treat each other within the organization and the way we interact with the wider community.

 

 

 

Equal Employment Opportunity

 

Crown is an equal opportunities employer.  We are committed to providing equal employment opportunities to all qualified individuals without regard to race, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, military/veteran status, or any other characteristic protected by law.

 

Crown welcomes applications from all suitably qualified candidates eligible to live and work in the designated geographical region.  We are committed to diversity, and to employee well-being, engagement and development.