Project Coordinator

This position plays an important role in supporting Project Managers and operations staff with daily administrative tasks, project documentation, scheduling, and coordination. The ideal candidate is a dependable multitasker who enjoys working in a fast-paced environment, takes initiative, and can effectively manage competing priorities.

Hours

Location

Pay

Responsibilities

• Provide administrative and operational support to Project Managers and department leadership.
• Organize, maintain, and track project files, reports, and compliance documentation.
• Process daily reports, employee timesheets, and leave requests, ensuring accuracy and timely submission.
• Maintain employee certification records and project-related tracking logs.
• Prepare and organize project closeout documents and required reports.
• Coordinate travel arrangements for employees and field crews working on neighbor island projects.
• Assist with Department of Health (DOH) notifications, air monitoring reports, and other regulatory documentation.
• Support waste profiling, manifest preparation, and related project paperwork.
• Assist with project submittals, employee badging, site access passes, and pre-construction coordination.
• Help coordinate purchasing, equipment, and supply needs.
• Maintain office supplies and assist with general office operations.
• Occasionally participate in project site visits.

Qualifications

• High school diploma or equivalent.
• Strong proficiency in Microsoft Word, Excel, and Outlook.
• Excellent organizational skills with a high level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple assignments, prioritize tasks, and meet deadlines.
• Good problem-solving skills and the ability to work independently and collaboratively.
• Dependable, punctual, and professional with a positive attitude.
• Ability to quickly learn new procedures, terminology, and systems.
• Valid driver's license.
• Previous administrative or project coordination experience in construction or a related industry is preferred.
• Familiarity with construction documentation and project workflows is preferred.
• Experience with Timberline or similar construction/project accounting software is preferred.
• Knowledge of military project procedures and requirements is preferred.