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Accounts Payable Specialist

Our established financial services organization is seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This position offers an excellent opportunity to contribute to the financial operations of a dynamic company while working in a collaborative and professional environment. The successful candidate will play a critical role in maintaining accurate financial records and ensuring timely processing of all payable transactions.

Responsibilities

Process high-volume accounts payable transactions accurately and efficiently within established deadlines
Review, verify, and reconcile invoices, purchase orders, and receiving documents to ensure accuracy and proper authorization
Prepare and process electronic transfers, ACH payments, wire transfers, and check runs
Maintain organized filing systems for all accounts payable documentation in accordance with company policies and regulatory requirements
Reconcile vendor statements and research discrepancies or outstanding items
Respond to vendor inquiries regarding payment status and resolve payment issues in a timely and professional manner
Assist with month-end closing activities including accruals, account reconciliations, and financial reporting
Maintain accurate vendor master file information and ensure proper W-9 documentation
Monitor aged payables and communicate with management regarding payment priorities
Collaborate with procurement and other departments to resolve invoice discrepancies and processing issues
Identify opportunities for process improvements and implement best practices in accounts payable procedures
Ensure compliance with internal controls, company policies, and applicable regulations
Assist with annual audit preparation and provide requested documentation to external auditors

Requirements

Minimum of 2-3 years of accounts payable experience, preferably in the financial services industry
Proficiency in accounting software and ERP systems; experience with Oracle, SAP, or similar platforms preferred
Advanced knowledge of Microsoft Excel including VLOOKUP, pivot tables, and data analysis functions
Strong understanding of accounting principles and accounts payable best practices
Excellent attention to detail with proven ability to maintain high levels of accuracy
Strong organizational and time management skills with ability to prioritize multiple tasks and meet deadlines
Effective written and verbal communication skills for professional interaction with vendors and internal stakeholders
Ability to work independently with minimal supervision while maintaining accountability
Experience with three-way matching processes and purchase order systems
Knowledge of payment processing methods including ACH, wire transfers, and electronic payment platforms
Familiarity with 1099 reporting requirements and vendor tax documentation
Demonstrated problem-solving abilities and analytical thinking skills
Professional demeanor with strong work ethic and commitment to confidentiality

We offer a competitive compensation package and the opportunity to work with a talented team of finance professionals. If you are a dedicated accounting professional with a passion for accuracy and efficiency, we encourage you to apply for this position and become a valued member of our organization.