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Accounts Payable Clerk

Our established construction company is seeking a detail-oriented Accounts Payable Clerk to join our growing finance team. This position plays a critical role in supporting our operations by ensuring accurate and timely processing of vendor payments, subcontractor invoices, and expense management. The ideal candidate will thrive in a fast-paced construction environment and possess strong organizational skills with a commitment to maintaining financial accuracy.

Responsibilities

Process accounts payable transactions including vendor invoices, subcontractor payments, and employee expense reimbursements in a timely and accurate manner. Review and verify invoices for appropriate documentation, proper authorization, and compliance with company policies and purchase orders. Match invoices to purchase orders and receiving documents, resolving any discrepancies with vendors or internal departments. Code invoices to appropriate general ledger accounts and job cost codes for accurate project tracking. Prepare and process weekly check runs and electronic payments including ACH and wire transfers. Maintain organized filing systems for all accounts payable documentation both physically and electronically. Reconcile vendor statements and respond to vendor inquiries regarding payment status. Assist with month-end closing procedures including accruals and account reconciliations. Process and track lien waivers and compliance documentation from subcontractors. Maintain accurate vendor records in the accounting system including W-9 forms and insurance certificates. Collaborate with project managers and field staff to resolve invoice questions or discrepancies. Support the annual audit process by providing requested documentation and schedules. Identify opportunities for process improvements and implement best practices in accounts payable procedures.

Requirements

Minimum of 2 years of accounts payable experience, preferably in the construction industry or similar field. Strong understanding of accounts payable processes, three-way matching, and general accounting principles. Proficiency with Sage accounting software and ERP systems; experience with construction-specific software is highly desirable. Excellent attention to detail with strong analytical and problem-solving abilities. Ability to manage multiple priorities and meet strict deadlines in a dynamic environment. Strong communication skills with the ability to interact professionally with vendors, subcontractors, and internal team members. Understanding of construction terminology, lien waiver processes, and prevailing wage requirements is preferred. Demonstrated ability to maintain confidentiality and handle sensitive financial information. Self-motivated with the ability to work independently and as part of a team. Strong organizational skills with the ability to maintain accurate records and documentation.

We offer a competitive compensation package and the opportunity to grow with a respected construction company. If you are a dedicated professional with a passion for accuracy and efficiency, we encourage you to apply and become part of our team.