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Accounts Payable Clerk

Our growing construction company is seeking a detail-oriented Accounts Payable Clerk to join our finance team. This position plays a critical role in maintaining accurate financial records and ensuring timely payment to our vendors, subcontractors, and suppliers. The ideal candidate will have experience in accounts payable processes and a strong understanding of construction-related invoicing and payment procedures.

Responsibilities

Process and verify invoices from vendors, subcontractors, and material suppliers for accuracy and proper authorization. Match purchase orders, receiving documents, and invoices to ensure compliance with company policies. Enter invoice data into the accounting system with precision and attention to detail. Prepare and process weekly payment runs including checks and electronic transfers. Maintain organized filing systems for all accounts payable documentation and supporting materials. Reconcile vendor statements and resolve discrepancies or billing issues in a timely manner. Track and manage lien waivers and compliance documents from subcontractors. Communicate with project managers and field supervisors regarding invoice approvals and budget concerns. Assist with month-end closing procedures and prepare accounts payable aging reports. Respond to vendor inquiries regarding payment status and account balances. Process employee expense reports and reimbursements according to company policy. Maintain accurate records of construction job costs and allocate expenses to appropriate projects. Assist with annual audits by providing requested documentation and reports.

Requirements

Minimum of 2 years of accounts payable experience, preferably in the construction industry. Proficiency with accounting software and ERP systems; experience with construction-specific software is a plus. Strong knowledge of accounts payable principles, practices, and procedures. Excellent attention to detail and high level of accuracy in data entry. Ability to manage multiple priorities and meet strict payment deadlines. Strong organizational skills and ability to maintain systematic filing systems. Effective communication skills for interacting with vendors, subcontractors, and internal team members. Proficiency in Microsoft Office Suite, particularly Excel for spreadsheet management and reporting. Understanding of construction terminology, job costing, and project-based accounting. Ability to work independently with minimal supervision while maintaining productivity. Strong problem-solving skills and ability to resolve invoice discrepancies. Knowledge of lien waiver processes and construction payment regulations. Ability to maintain confidentiality of sensitive financial information.

We offer a competitive salary and benefits package in a stable and growing organization. Join our team and contribute to the financial success of exciting construction projects throughout the region.