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Accounts Receivable Specialist

Our established financial services organization is seeking a detail-oriented Accounts Receivable Specialist to join our accounting team. This position offers an excellent opportunity to contribute to the financial operations of a growing company while working in a collaborative and professional environment. The ideal candidate will demonstrate strong analytical abilities, exceptional organizational skills, and a commitment to maintaining accurate financial records.

Responsibilities:

Monitor and manage customer accounts to ensure timely payment of outstanding invoices and maintain optimal cash flow for the organization. Generate and distribute accurate invoices to clients in accordance with established billing cycles and contractual agreements. Reconcile accounts receivable ledger to ensure all payments are properly accounted for and posted in a timely manner. Investigate and resolve payment discrepancies, billing errors, and customer disputes with professionalism and efficiency. Maintain detailed records of all collection activities, payment arrangements, and customer communications. Prepare aging reports and provide regular updates to management regarding the status of outstanding accounts. Communicate with customers via phone, email, and written correspondence to facilitate payment collection and address account inquiries. Process credit card payments, electronic transfers, and check deposits while ensuring compliance with company policies. Collaborate with the sales and customer service teams to address billing issues and maintain positive customer relationships. Assist with month-end closing procedures and prepare journal entries related to accounts receivable activities. Identify opportunities to improve collection processes and recommend strategies to reduce days sales outstanding. Maintain confidentiality of sensitive financial information and adhere to data security protocols.

Requirements:

Minimum of 2-3 years of experience in accounts receivable, collections, or related accounting functions. Proficiency in accounting software and enterprise resource planning (ERP) systems; experience with QuickBooks, SAP, or Oracle preferred. Advanced knowledge of Microsoft Excel, including the ability to create spreadsheets, utilize formulas, and generate reports. Strong understanding of generally accepted accounting principles (GAAP) and accounts receivable best practices. Excellent mathematical skills with proven ability to perform calculations accurately and efficiently. Demonstrated ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Outstanding written and verbal communication skills with the ability to interact professionally with customers and internal stakeholders. Strong problem-solving abilities and attention to detail with a focus on accuracy and quality. Experience with credit and collection procedures, including knowledge of collection laws and regulations. Ability to work independently with minimal supervision while also functioning effectively as part of a team. Professional demeanor with strong customer service orientation and conflict resolution skills. Proficiency in English required for all business communications and documentation.

We offer a competitive compensation package and the opportunity to advance your career within a respected organization. If you possess the required qualifications and are seeking a challenging role where your contributions will be valued, we encourage you to apply for this position.