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Accounts Receivable Specialist

Our established company is seeking a detail-oriented and experienced Accounts Receivable Specialist to join our finance team. This position plays a critical role in maintaining the financial health of our organization by ensuring timely and accurate processing of customer payments and account management. The ideal candidate will bring strong analytical skills, exceptional attention to detail, and a proven track record in accounts receivable management within a fast-paced environment.

Responsibilities

Generate and distribute accurate customer invoices in a timely manner according to established billing cycles and company procedures. Monitor accounts receivable aging reports and follow up with customers on outstanding balances through phone calls, emails, and written correspondence. Process and post customer payments accurately in the accounting system, ensuring proper allocation to customer accounts. Reconcile customer accounts and resolve discrepancies, billing issues, and payment disputes in a professional and efficient manner. Maintain detailed records of collection activities and customer communications in accordance with company policies. Prepare regular reports on accounts receivable status, cash flow projections, and collection metrics for management review. Collaborate with the sales and operations teams to address customer billing questions and resolve account issues. Process credit memos, refunds, and account adjustments as needed with proper authorization and documentation. Assist with month-end and year-end closing procedures related to accounts receivable. Maintain customer account information and ensure data accuracy in the accounting system. Support credit review processes and provide recommendations regarding customer credit limits and payment terms. Participate in the development and implementation of improved accounts receivable processes and procedures.

Requirements

Minimum of 2-3 years of experience in accounts receivable or related accounting function. Strong proficiency in accounting software and financial systems. Demonstrated ability to manage high-volume invoice processing and payment applications. Excellent communication skills with the ability to professionally interact with customers regarding sensitive financial matters. Strong organizational skills and ability to prioritize multiple tasks in a deadline-driven environment. Proficiency in Microsoft Excel, including the use of formulas, pivot tables, and data analysis tools. Solid understanding of accounts receivable principles, practices, and procedures. Ability to work independently with minimal supervision while maintaining accuracy and attention to detail. Strong problem-solving skills and ability to resolve billing and payment discrepancies. Experience with collections processes and techniques. Knowledge of transportation industry billing practices is preferred. Ability to maintain confidentiality of sensitive financial information.

Education

High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. Experience with Sage accounting software is strongly preferred. Proficiency in QuickBooks is required.

We offer a competitive compensation package and the opportunity to grow with a respected organization in the transportation industry. If you are a motivated professional with a strong accounts receivable background and the required technical skills, we encourage you to apply for this position.